Executive Assistant

2 months ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
The University Advancement Office (UAO) supports NTU's giving mission by fostering meaningful relationships and strategic partnerships with philanthropists, alumni, business community partners, corporations that result in goodwill and philanthropy towards education and research that underpin a shared sustainable future.

The Assistant Manager, Administrative Support will take on the role of the Executive Assistant to the Chief Development Officer (CDO), providing comprehensive administrative and secretariat support to the CDO and ensuring UAO's smooth and efficient operations. The role involves managing calendars, coordinating meetings and handling sensitive information in relation to UAO's stakeholders. The ideal candidate will be a highly organized and resourceful individual with excellent communication skills and the ability to work effectively with diverse stakeholders.

Key Responsibilities:
  • Manage and coordinate calendar, appointments, and travel arrangements.
  • Provide secretariat day-to-day support, including minute-taking, data gathering, report preparation, and presentation slide creation for meetings.
  • Organize and manage events, meetings, and special projects as required.
  • Assist in the preparation and collation of management reports, ensuring clarity and conciseness in presentation.
  • Sustain productive relationships with internal and external stakeholders, such as Major Donors, acting as a key liaison on behalf of UAO.
  • Handle confidential and sensitive information with discretion and maintain the highest level of confidentiality.
  • Support administrative tasks such as managing budgets, assets, and physical spaces related to UAO office.


Requirements:
  • A Bachelor's degree from a recognized institution.
  • At least 3 - 4 years of experience in a similar role, ideally within a fast-paced or dynamic environment.
  • Strong organizational and time management skills with high attention to detail.
  • Excellent verbal and written communication skills, with the ability to prepare grammatically correct business correspondence and reports.
  • Ability to exercise discretion, maintain confidentiality, and handle sensitive information.
  • Strong interpersonal skills, with the ability to work effectively with people at different levels.
  • A proactive, resourceful, and adaptable approach to work.
  • Proficient in Microsoft Office applications.


Hiring Institution: NTU
  • Executive Assistant

    3 weeks ago


    Singapore AP EXECUTIVE PTE. LTD. Full time

    Job Title: Executive AssistantAP EXECUTIVE PTE. LTD. is seeking a highly skilled and experienced Executive Assistant to support our team. The successful candidate will be responsible for providing administrative support, coordinating meetings, and managing office operations.Key Responsibilities:Assist the Executive Assistant with daily administrative...

  • Executive Assistant

    3 weeks ago


    Singapore AP EXECUTIVE PTE. LTD. Full time

    Roles & ResponsibilitiesMy client, a single-family office, is seeking an executive assistant based in Singapore. The single-family office is heavily involved in education, philanthropy, nature conservation, healthcare, scientific research, and other causes.Position OverviewThe Executive Assistant role is based in Singapore and will be part of a broader team...


  • Singapore EXECUTIVE OFFSHORE PTE. LTD. Full time

    Roles & ResponsibilitiesExecutive Offshore was established to provide high quality services to the offshore industry. The company operates an exclusive fleet of modern offshore vessels to cater to clients requiring quality offshore support services in the Oil and Gas Industry.Executive Offshore is part of Executive Group, an ensemble of seven maritime...


  • Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Roles & ResponsibilitiesJob DescriptionJob Responsibilities: Responsible for copy-writing and designing of all marketing related collaterals, such as brochures, newsletters and electronic direct mailers etc. Provide support to Marcom Manager on all Marcom related duties such as analysis, managing of social media and media monitoring. Manage, plan and...


  • Singapore EXECUTIVE OFFSHORE PTE. LTD. Full time

    At Executive Offshore Pte. Ltd., we are seeking a highly motivated and detail-oriented Administrative Executive to join our team.The successful candidate will provide administrative support to the Chartering Department, conducting market surveys and participating in tendering activities. This role is ideal for individuals with excellent written and verbal...


  • Singapore Executive Access Full time

    About Executive AccessAt Executive Access, we provide exceptional services to our clients. Our team of experts is dedicated to delivering high-quality support.Job SummaryWe are seeking a highly skilled Business Development Associate to join our team. The successful candidate will be responsible for providing general KYC support, liaising with the bank for...


  • Singapore BTI Executive Search Pte Ltd Full time

    You will be accountable for supporting the operations aspect for the overall digital strategy for SEA market. Your work includes planning, implementing, monitoring and reporting on digital marketing campaigns across digital marketing channels. Digital Marketing (Regional) Assist with the development of digital content for social, Email marketing, or online...


  • Singapore BTI EXECUTIVE SEARCH PTE. LTD. Full time

    Roles & ResponsibilitiesOur client in the banking industry is inviting applications for an experienced accounts professional to join their team.Senior Executive, Accounts and Administration Key Responsibilities:Administrative Duties: Provide full spectrum of secretarial & administrative support Assist with preparing and processing expense related ...


  • Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Job Title: Marketing Communications ExecutiveJob Summary: We are seeking a highly skilled Marketing Communications Executive to join our team at Treetops Executive Residences. As a key member of our marketing team, you will be responsible for developing and implementing marketing campaigns that drive business growth and brand awareness.Key...

  • Executive Assistant

    3 weeks ago


    Singapore FU YU CORPORATION LIMITED Full time

    Roles & ResponsibilitiesResponsibilities1. Managing the calendar for the Group Chief Executive Officer and other C-Level Executives (“C-Level Executives”), including scheduling appointments and coordinating and confirming meetings with both internal and external stakeholders.2. Attending the abovementioned appointments and meetings as needed, and taking...

  • Executive assistant

    3 days ago


    Singapore Nethermind Full time

    Join to apply for theExecutive Assistantrole atNethermind. What are we all about?We are a team of builders and researchers on a mission to empower enterprises and developers worldwide to access and build on decentralized systems. Our expertise covers several domains: Ethereum and Starknet protocol engineering, layer-2, cryptography research, protocol...

  • Executive assistant

    2 days ago


    Singapore Michael Page Colombia Full time

    Acerca de nuestro cliente Our client is a financial services top firm. Descripción Reporting to the general management, the executive assistant will: Use an advanced level of English (both written and spoken). Manage budget and travel itinerary. Plan and organize events with/for clients and providers. Manage budget and expenses reports. Organize agenda and...

  • Executive Assistant

    1 week ago


    Singapore ACQUITABLE PTE. LTD. Full time

    Job Opportunity: Executive AssistantWe are seeking an organized and detail-oriented individual to join our team as an Executive Assistant.This role will involve managing the executive's calendar, ensuring timely scheduling of meetings and appointments, and making travel arrangements.The ideal candidate will have excellent communication skills, be able to...

  • Executive Assistant

    3 weeks ago


    Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Job Description for Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to join our team at The Supreme HR Advisory Pte Ltd.Key Responsibilities:Provide administrative support and services to the company and the group.Assist in creating, formatting, and proofreading documents, including letters, reports, memos, and...

  • Assistant executive

    3 days ago


    Singapore Business Edge Full time

    URGENTLocation – Old Choa Chu Kang RoadPosition - Assistant Executive/Senior Assistant Executive, CLSWorking hours – Mon-Thu: 8.30am to 6pm; Fri: 8.30am to 5.30pmContract period, start date: 3 monthsMin Qualification – DiplomaMinimum Offered salary – $2,255Job ResponsibilitiesCollate, verify and analyse the returns from HTA Centres regarding the...

  • Executive assistant

    3 days ago


    Singapore Zurich Australian Insurance Ltd. Full time

    Executive AssistantJob Title:Executive Assistant The Opportunity: We are looking for an Executive Assistant to perform a variety of administrative tasks to support our CEO, SG. As an Executive Assistant, you’ll provide general and confidential administrative duties and support, including day-to-day activities like diary management, arranging meetings,...

  • Executive Assistant

    3 weeks ago


    Singapore SURBANA JURONG CAPITAL (HOLDINGS) PTE. LTD. Full time

    Roles & ResponsibilitiesAn Executive Assistant is a professional responsible for managing the schedules and communications of key executives in their company. They prioritise emails and phone calls and arrange meetings and business events.Responsibilities includes:· Acting as the point of contact among executives, employees, clients, and other external...

  • Executive assistant

    3 days ago


    Singapore Check Point Software Technologies Ltd. Full time

    Sales | Full Time | Job Id: 21843 Experienced Why Join Us?As the world’s leading vendor of Cyber Security facing the most sophisticated threats and attacks, we’ve assembled a global team of the most driven, creative, and innovative people. At Check Point, our employees are redefining the security landscape by meeting our customers’ real-time needs and...

  • Executive Assistant

    1 week ago


    Singapore ACCLIME SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesJob Title: Executive Assistant Location: SingaporePosition Overview:We are seeking a highly organized, experienced and proactive Executive Assistant to provide comprehensive administrative support to our CEO, based in Singapore. Your role will be dynamic, varied, and essential to ensuring the smooth running of the CEO’s office.Key...

  • Executive Assistant

    3 weeks ago


    Singapore ITS SCIENCE & MEDICAL PTE LTD Full time

    Job Title: Executive Assistant Job Description: We are seeking an exceptional Executive Assistant to support our Director in a dynamic and entrepreneurial environment. As a key member of our team, you will provide tailored executive support, serving as the primary contact for internal and external stakeholders. Your role will involve liaison with senior...