Assistant Manager, Administrative Support, NTU Innovation and Entrepreneurship

4 weeks ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
NTU Innovation and Entrepreneurship (I&E) aspires to translate NTU's inventions and creativity into tangible outcomes that will result in economic growth and enhanced quality of life for Singapore and beyond. We are looking for an Assistant Manager, Administrative Support to join the team.

The Assistant Manager is responsible for:

Procurement, Accounting and Reporting
  • Manage procurement, reimbursement and accounting activities.
  • Provide timely advice for queries raised by stakeholders relating to procurement and budget allocation.
  • Budget planning for office-related expenses, ensuring all spendings are in accordance with policies and guidelines.
  • Ensure accurate records and perform due diligence in accounting of expenditures for reliable periodic reporting.
  • Facilitate timely processing of expense claims.
  • Monitor the status of outstanding purchase orders to ensure they remain current and valid.
  • Ensure purchases comply with procurement policies and guidelines.
  • Perform due diligence on all procurement activities to optimise cost-effectiveness and value.
  • Work with internal stakeholders to collect and organise data and information from various sources for monitoring, projections and analysis. Assist with data analysis to support data-driven management decisions.
  • Enhance current workflow/processes with excel/digital functions to improve efficiency and accuracy in data collection, organisation and analysis.


Other General Administration
  • Understand and apply current policies and procedures to synchronise processes and minimise operational disruptions.
  • Design and implement new procedures and workflows for NTU I&E.
  • Track critical deadlines and support the Reporting Officer in managing administrative matters.
  • Establish and refine Standard Operating Procedures (SOPs) for all areas of responsibility to enhance process efficiency.
  • Offer administrative support, including handling claims submissions and approval requests.
  • Coordinate travel arrangements for official business and provide logistical support for meetings with internal and external stakeholders.
  • Handle any other ad-hoc initiatives and assignments assigned by the Office.


Requirements:
  • A degree in Business Administration, Engineering or a related field, is preferred.
  • Minimum 5 years of working experience in an administrative role.
  • Relevant working experience in an institute of higher learning and/or the education sector will be advantageous.
  • Strong proficiency in MS Office Applications.
  • Possess a good command of spoken and written English.
  • Able to work individually and collaborate with others as a team.
  • Strong planning, organisational and problem-solving skills. Independent and possess strong multi-tasking abilities.
  • Meticulous and attentive to details.


Appointment may vary and will commensurate with candidate's years of working experience.

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU

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