Instant Service Agent

Roles & Responsibilities

InterContinental Singapore Robertson Quay is seeking an organized and meticulous Instant Service Agent to join our dynamic team. Under the general direction of the Duty Manager, this candidate will be responsible for the operational efficiency of all Instant Service areas during shift. Accountable for the service delivery of those areas to ensure guests receive a consistent luxury experience. The candidate will also be responsible for coordinating with all hotel departments to ensure a consistently seamless and exceptional guest experience.

At InterContinental Hotels & Resorts we want our guests to feel special, cosmopolitan and In the Know which means we need you to:

Invite Discovery: We are open to experiencing and building our knowledge of ourselves, the people and the cultures around us – and invite and encourage others to do the same.

Embrace Empowerment: We cultivate environments where we celebrate differences, foster belonging and actively empower and care for each other.

Champion Possibility: We are proud to be a global luxury brand that continuously innovates, set the standard, and pushes what's possible for our industry, our guests and our colleagues.

Your Day to Day

PEOPLE

• Adhere to the InterContinental Brand Standard Guidelines and Standard Operating Procedures.
• Maintain company grooming standards and set an example for others.
• Report any guest feedback, difficulties, or relevant matters to your supervisor promptly.
• Coordinate with the In-Room Dining and Culinary teams to ensure timely and professional delivery of guest orders.
• Liaise with the Concierge team to ensure follow-up on taxi bookings, luggage assistance, and newspaper requests.
• Communicate effectively with Housekeeping to ensure all related guest requests are attended to.
• Coordinate with the Engineering team to ensure timely response to maintenance-related guest requests.
• Attend and actively participate in daily briefings, training sessions, and scheduled meetings.
• Work collaboratively within a diverse team, respecting different viewpoints, cultures, and backgrounds.
• Foster effective communication between the Front Desk and other operational departments.
• Ensure proper handover procedures for the accurate transfer of relevant information during shift changes.
• Carry out any other duties as assigned.

GUEST EXPERIENCE

• Demonstrate service excellence aligned with company and industry standards.
• Answer calls promptly and attend to guest requests accurately and efficiently.
• Anticipate guest needs and remember guest preferences.
• Greet all guests warmly; use their names whenever possible.
• Ensure guests leave with a positive impression of the hotel.
• Escalate unresolved guest issues to Guest Services team or Duty Manager.
• Stay updated on hotel events, programs, and local area knowledge.
• Recognize and engage IHG Rewards Club and Ambassador members.
• Keep reception and service areas neat and organized at all times.
• Attend to safety box usage requests responsibly.
• Register guest arrivals as per SOPs.
• Ensure accurate and prompt delivery of guest messages.
• Respond to written and verbal guest requests courteously.
• Answer calls within three rings and execute timely wake-up calls.
• Record IRD orders and taxi requests properly; relay details to relevant teams.
• Note dietary requirements and allergies when taking F&B orders.
• Perform tasks assigned by Guest Service Executive, Supervisor, or Manager.

RESPONSIBLE BUSINESS

• Comply with the Company's Code of Conduct
• Maintenance of security of information relating to guests and colleagues in the hotel
• Align self with company values, mission and desired behaviors
• Perform correct handling and updating of IHG Rewards Club membership in Loyalty Connect and Opera
• Demonstrate understanding and awareness of all policies and procedures relating to Health, Hygiene, Security and Fire Life Safety as well as emergency and evacuation procedures.
• Ensure all security incidents, accidents and near misses are always logged in a timely manner and brought to the attention to the Duty Manager
• Reuse, Reduce and Recycle whenever possible

ACCOUNTABILITY

• Primary role is to deliver excellent and exceptional service, ensuring guests feel welcomed to the hotel.
• Supervise all Guest Service Part-Timers under your care.
• Responsible for duties and performance in line with property-specific requirements.

QUALIFICATIONS AND REQUIREMENTS

• Diploma or Degree or equivalent in Hotel Management/Business Administration
• Must be able to speak fluent English
• Ability to stand for extended periods and lift items up to 50 pounds.
• Operate property management systems using a keyboard.
• Handle various physical tasks and equipment.
• Strong communication skills for guest, staff, and third-party interactions.
• Read, write, and interpret reports, instructions, and training materials.
• Use of basic math and budgeting concepts for reports and analysis.
• Apply problem-solving, organizational, and training skills regularly.
• Willingness to travel for training or certifications when required.
• Available to work rotating shifts, including nights, weekends, and holidays.

What we offer

We'll reward your hard work with a competitive salary and a comprehensive benefits package – including generous room and dining discounts, exceptional training opportunities and a strong support for your ongoing career development.

Join us and you'll become part of the global IHG family – and like all families, all our individual team members share some winning characteristics. As a team, we work better together – we trust and support each other, we do the right thing and we welcome different perspectives. You need to show us you care: that you notice the little things that make a difference to guests as well as always looking for ways to improve – visit www.http://careers.ihg.com to find out more about us.

IHG is an equal opportunity employer: Minorities / Females / Disabled / Veterans.

Tell employers what skills you have

Front Office
Property Management Systems
Newspaper
Microsoft Office
Quality Assurance
Housekeeping
Career Development
Administration
Authorization
Transportation
Opera
Accountability
Budgeting
Customer Service
Training Skills
Service Excellence
Service Delivery
Hospitality

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