Workplace Admin

2 weeks ago

Singapore JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD Full time
Roles & Responsibilities

Site Operations:

  • Create a comfortable, welcoming, and hospitable experience for employees and their guests.
  • Boost agility in the workplace by managing up-to-date visitor information.
  • Handle internal & external calls and correspondence.
  • Anticipate client needs through observation to create memorable experiences.
  • Manage stationery requisition and related inventory management. Maintain records.
  • Manage Visa envelopes – inventory, requisition and vendor coordination. Maintain records.
  • Ad hoc admin responsibilities assigned by Facilities Manager.

Customer Services:

  • Foster a sense of community and create happiness at work for our team, our clients, and their guests.
  • Creating a welcoming environment for clients, (internal/external) customers by providing authentic, caring, and timely service.

Visitor Management:

  • Provide personable and efficient visitor registration services.
  • Check visitors on portal and be proactive upon visitors/ clients arriving.
  • Ensure regulatory compliance in managing visitor access through clients Visitor Management Systems (VMS).
  • Enhance the safety and security of our client's facilities by management of visitor movement.
  • Execute an emergency response plan to ensure the safety of the client and guests when necessary.

Conference Meeting Room Booking:

  • Assist & educate client to achieve optimization and efficiency for meeting room bookings.
  • Enhance user comfort and services by efficient turnaround of meeting rooms.
  • Plan experiences and community events within and beyond the office, that unite people and inject fun into the workplace.

Mail Delivery Services:

  • Organise receipt and deliveries of all mail and courier services.
  • Collaborate with Mailroom vendor on mail deliveries and collection.

Reception Area Management:

  • Keep the reception area neat, clean, and well-organized always. Maintain clean desk policy.
  • Maintain office supplies and ensure they are well stocked. Inform technicians and cleaners if top up is required.
  • Arrange for the repair or replacement of any damaged or malfunctioning equipment or furniture.
  • Communicate any facility-related issues or maintenance needs to the appropriate department.

Vendor Admin:

  • Request and track update monthly PPM invoices from JLL vendors
Tell employers what skills you have

Wealth Management
Regulatory Compliance
Inventory
Private Banking
Vendor Coordination
Mailroom
Data Entry
Inventory Management
Retail Banking
Emergency Response
Furniture
Commercial Banking
Requisition
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