Workplace Admin

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Site Operations:

Create a comfortable, welcoming, and hospitable experience for employees and their guests.

Boost agility in the workplace by managing up-to-date visitor information.

Handle internal & external calls and correspondence.

Anticipate client needs through observation to create memorable experiences.

Manage stationery requisition and related inventory management. Maintain records.

Manage Visa envelopes – inventory, requisition and vendor coordination. Maintain records.

Ad hoc admin responsibilities assigned by Facilities Manager.

Customer Services:

Foster a sense of community and create happiness at work for our team, our clients, and their guests.

Creating a welcoming environment for clients, (internal/external) customers by providing authentic, caring, and timely service.

Visitor Management:

Provide personable and efficient visitor registration services.

Check visitors on portal and be proactive upon visitors/ clients arriving.

Ensure regulatory compliance in managing visitor access through clients Visitor Management Systems (VMS).

Enhance the safety and security of our client's facilities by management of visitor movement.

Execute an emergency response plan to ensure the safety of the client and guests when necessary.

Conference Meeting Room Booking:

Assist & educate client to achieve optimization and efficiency for meeting room bookings.

Enhance user comfort and services by efficient turnaround of meeting rooms.

Plan experiences and community events within and beyond the office, that unite people and inject fun into the workplace.

Mail Delivery Services:

Organise receipt and deliveries of all mail and courier services.

Collaborate with Mailroom vendor on mail deliveries and collection.

Reception Area Management:

Keep the reception area neat, clean, and well-organized always. Maintain clean desk policy.

Maintain office supplies and ensure they are well stocked. Inform technicians and cleaners if top up is required.

Arrange for the repair or replacement of any damaged or malfunctioning equipment or furniture.

Communicate any facility-related issues or maintenance needs to the appropriate department.

Vendor Admin:

Request and track update monthly PPM invoices from JLL vendors

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.