Workplace Admin

**JLL empowers you to shape a brighter way**.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Site Operations:*** Create a comfortable, welcoming, and hospitable experience for employees and their guests.* Boost agility in the workplace by managing up-to-date visitor information.* Handle internal & external calls and correspondence.* Anticipate client needs through observation to create memorable experiences.* Manage stationery requisition and related inventory management. Maintain records.* Manage Visa envelopes – inventory, requisition and vendor coordination. Maintain records.* Ad hoc admin responsibilities assigned by Facilities Manager.**Customer Services:*** Foster a sense of community and create happiness at work for our team, our clients, and their guests.* Creating a welcoming environment for clients, (internal/external) customers by providing authentic, caring, and timely service.**Visitor Management:*** Provide personable and efficient visitor registration services.* Check visitors on portal and be proactive upon visitors/ clients arriving.* Ensure regulatory compliance in managing visitor access through clients Visitor Management Systems (VMS).* Enhance the safety and security of our client’s facilities by management of visitor movement.* Execute an emergency response plan to ensure the safety of the client and guests when necessary.**Conference Meeting Room Booking:*** Assist & educate client to achieve optimization and efficiency for meeting room bookings.* Enhance user comfort and services by efficient turnaround of meeting rooms.* Plan experiences and community events within and beyond the office, that unite people and inject fun into the workplace.**Mail Delivery Services:*** Organise receipt and deliveries of all mail and courier services.* Collaborate with Mailroom vendor on mail deliveries and collection.**Reception Area Management:*** Keep the reception area neat, clean, and well-organized always. Maintain clean desk policy.* Maintain office supplies and ensure they are well stocked. Inform technicians and cleaners if top up is required.* Arrange for the repair or replacement of any damaged or malfunctioning equipment or furniture.* Communicate any facility-related issues or maintenance needs to the appropriate department.**Vendor Admin:*** Request and track update monthly PPM invoices from JLL vendors**Location:**On-site –SingaporeIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table***JLL Privacy Notice***Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit . #J-18808-Ljbffr