Administrative Coordinator

3 weeks ago


Singapore INNOFLEX PTE. LTD. Full time
Roles & Responsibilities

Job Title: Administrative Coordinator

Reporting to: Business Development Manager

Job Type: Full-time / 5.25 (Alternate Sat will be working from home)

Level: Junior/Mid-Level

Key Responsibilities:

  1. Administrative Support: Perform general administrative tasks to ensure the smooth operation of the department. Maintain organized and accurate filing systems for documentation, correspondence, and reports.
  2. Scheduling and Coordination: Liaise with customers, subcontractors (Sub-Con), main contractors (Main-Con), and internal stakeholders to schedule ACMV efficiently. Ensure clear communication and timely updates on servicing schedules to all parties involved.
  3. Operations Support: Collaborate with department head to process and follow up on purchase requisitions for materials and services. Ensure that purchase orders align with project requirements and timelines.
  4. Customer Service: Assist in addressing customer inquiries, providing accurate information and solutions. Handle and follow up on customer feedback to ensure a high level of service satisfaction.
  5. Quotation Preparation: Prepare detailed and accurate quotations for customers based on their servicing or project requirements. Coordinate with relevant departments to gather the necessary information for quotation accuracy.
  6. Data Management: Perform data entry tasks to update servicing records and reports systematically. Maintain up-to-date and accessible databases for ongoing and completed projects.
  7. Contract Management: Monitor and manage project contracts to ensure compliance with terms and deadlines. Assist in renewing, amending, or closing contracts as required.
  8. Ad-hoc Duties: Undertake any other tasks or responsibilities as assigned by the supervisor to support the team or organization.
Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Data Management
Contract Management
Administration
Data Entry
Compliance
Administrative Support
Team Player
Microsoft Word
Customer Service
Business Development
Scheduling
Databases

  • Singapore NGEE CHIN ENGINEERING PTE LTD Full time

    **Job Description**: The main role of an Administrative Coordinator is to ensure that the day to day work operations are carried out smoothly. **Requirements**: - At least 2 Year(s) of working experience in administrative works, preferably in construction industry. - Experience in term contract maintenance/facility management administrative work is...


  • Singapore BROADWAY FOOD CENTRE (HOLDINGS) PTE LTD Full time

    Job Title Administrative Coordinator Occupation Clerk Job Description & Requirements **Job brief** We are looking for an Administrative Coordinator to join our company and act as a point of contact for our outlets and backend office. **Responsibilities** - Manage and route phone calls appropriately - Process and report on daily sales and operations -...


  • Singapore NGEE CHIN ENGINEERING PTE LTD Full time

    **Requirements**: - At least 2 Year(s) of working experience in administrative works. - Experience in term contract maintenance/facility management administrative work is preferred. - Required Skill(s): Good organisation, interpersonal & communication skills. Able to work independently. **Job Scope**: - To provide administrative and customer services,...


  • Singapore LIM'S STAR DESIGN & CONTRACTS PTE. LTD. Full time

    **ADMINISTRATIVE COORDINATOR - LIM’S STAR DESIGN & CONTRACTS PTE LTD** **SALARY : $1700 to $2400** Organize, manage and coordinate project works and working with Project Manager and other key team members to assist in delivering result within timeframe and standard. Perform a wide range of administrative and office support activities for the department...


  • Singapore NEWLINK INDUSTRIAL & TRADING PTE. LTD. Full time

    Roles & ResponsibilitiesJobscope:Coordinating orders, tracking and distribution of office and operational supplies. Preparing of Shipping Document. Handle order processing – prepare Purchase Orders, Delivery Orders (DOs) and Invoices. Track inventory levels and coordinate with warehouse or relevant departments for stock replenishment. Liaise with...


  • Singapore LIM'S STAR DESIGN & CONTRACTS PTE. LTD. Full time

    **ADMINISTRATIVE COORDINATOR - LIM’S STAR DESIGN & CONTRACTS PTE LTD** **SALARY : $1700 to $2100** Organize, manage and coordinate project works and working with Project Manager and other key team members to assist in delivering result within timeframe and standard. Perform a wide range of administrative and office support activities for the department...


  • Singapore beBeeCoordinating Full time

    Job Opportunity: We are seeking a highly skilled Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for overseeing daily operations including data input to Excel, liaising with sales representatives, planning delivery routes, and performing various administrative tasks. Key Responsibilities: Data...


  • Singapore Newlink Industrial & Trading Full time

    Jobscope: Coordinating orders, tracking and distribution of office and operational supplies. Preparing of Shipping Document. Handle order processing – prepare Purchase Orders, Delivery Orders (DOs) and Invoices. Track inventory levels and coordinate with warehouse or relevant departments for stock replenishment. Liaise with customers and assist...


  • Singapore Newlink Industrial & Trading Full time $4,000 - $6,000 per year

    Jobscope:Coordinating orders, tracking and distribution of office and operational supplies.Preparing of Shipping Document.Handle order processing – prepare Purchase Orders, Delivery Orders (DOs) and Invoices.Track inventory levels and coordinate with warehouse or relevant departments for stock replenishment.Liaise with customers and assist in sales-related...


  • Singapore beBeeAdministration Full time

    Job Description The primary objective of this role is to provide administrative support to the organization. Manage and coordinate facilities-related tasks, including handling inquiries and requests from various departments or personnel. Assist in reviewing and coordinating documentation for contracts management,