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Assistant Director

4 weeks ago

Singapore SERVICE CONNECTIONS HR CONSULTANCY PTE. LTD. Full time
Roles & Responsibilities

CONTRACT JOBS

(12 Months Contract)

ASSISTANT DIRECTOR

SINGAPOREANS/ PRs ONLY

(Salary – $9,000.00 to $12,000.00)

Our Client, a globally‑ranked, tertiary education institution, who is bringing together experts in the field of translational research, child development, and implementation science to help give children the best start to life is seeking a dynamic and forward-thinking, highly skilled and organised individual with excellent attention to detail, strong interpersonal skills, and a proven ability to influence and succeed within a complex environment to undertake the leading senior role within the our client's office.

The candidate will supervise administrative staff handling operational roles within the office, as well as act as matrix Officer for research staff performing administrative roles. The role will offer direct support to the Executive Director and Management Team, and work very closely with internal and external Centre stakeholders.

LOCATION

Outram MRT

Responsibilities

1. Lead the administration of the Office, including the organisation's strategy development and implementation jointly with the Executive Director and Management team, implementing Centre activities and offer oversight, and communicating directly with senior internal and external stakeholders.

2. Work alongside and deputise for the organisation's Executive Director and Management team by leading and supervising daily administrative functions, overseeing overall project management, strategic development, budget and manpower planning, and stakeholder engagement.

3. The role includes designing and implementing effective processes for operationalising research and policy-related activities, as well as developing procedures to support administration, capacity building, and Centre-wide initiatives.

4. Lead the organisation's outreach activities, locally and nationally – including with government, practice, policy and research stakeholders. These include, but are not limited to, organisation webinars, seminars, outreach events/workshops and conferences.

5. Lead negotiations and agreements for various types of procurement and contracts, including projects, grants, sponsorships, and donations – alongside the Centre's Executive Director.

6. Manage audit queries and ensure compliance with relevant regulations and policies.

7. Lead the development, delivery and regular reporting to stakeholders of the Centre's strategic workplan – including deliverables, milestones, budgets and resources.

8. Oversee the development and communication strategy feeding into the organisation's website and other communication channels, including research dissemination and coordination with NUS and national stakeholders communication teams.

9. Act as a direct and matrix manager for staff.

10. Deputise for the Executive Director and represent the organisation as required.

WORKING HOURS

· 8.30am to 6pm on Monday to Thursday, 8.30am to 5.30am on Friday.

· Perform other related duties incidental to the work or as assigned by the Centre Executive Director and Management Team

JOB REQUIREMENTS

  • A good first degree in management, education, communication, or any other relevant discipline
  • At least 5 years of relevant working experience
  • Ability to think strategically and creatively
  • Ability to manage, track, and present budgets concisely and in an engaging manner
  • Meticulous, detail-oriented
  • Ability to work independently, flexibly and cooperatively in a multidisciplinary team
  • Excellent organisational skills, including the ability to lead on projects, prioritise workloads and meet deadlines, without close supervision
  • Able to lead and develop a team. Previous managerial experience in higher education will be preferred
  • Flexibility and teamworking beyond traditional line management roles
  • Working style that is inclusive, respectful and engaging
  • Consistent demonstration of clear and concise written and verbal communication in English
  • Proficient in all Microsoft Office applications, incl. Word, Teams, and Power-Point. Very good knowledge of Excel, to facilitate handling, managing and presenting budgets
  • Proficient in setting up and managing hybrid and virtual meeting and conferencing software (e.g. Zoom)
  • Basic understanding and knowledge of social media algorithms, engagement and management, such as Instagram, Facebook and LinkedIn
  • Expertise with any project management software will be preferred
  • Interested applicants, please email detailed to
SERVICE CONNECTIONS HR CONSULTANCY PTE LTD
Email resume to - servcon@singnet.com.sg / recruit@serviceconnections.com.sg

Call for more details please call at 6333 0052

Mondays to Fridays

9.00am - 5.00pm

111 North Bridge Road #07-30 Peninsula Plaza Singapore 179098

www.serviceconnections.com.sg

License no: 09C4937 / R11022931

Tell employers what skills you have

Higher Education
Translational Research
Budgets
Child Development
Microsoft Office
Ability To Work Independently
Interpersonal Skills
Capacity Building
Administration
Stakeholder Engagement
Procurement
Project Management
Grants
Audit