Senior Executive

Roles & Responsibilities

Location : Stars Ave

Position :Senior Executive 1, HRBP/TA

Division: HR Business Partnership / Talent Acquisition / HR Division

Contract Duration: 12 months

Working Hours

Mon – Thurs : 8:30am – 6:00pm

Friday : 8:30am – 5:30pm

(inclusive of 1-hour lunch break)

Salary: S$2,853 – S$3,780 per month depending on qualification and relevant working experience

About the Role:

The hiring team is seeking a detail-oriented and proactive HR professional to support HR Business Partnership (HRBP), Talent Acquisition (TA), and internship administration, while ensuring accurate management of HR datasets and records.

Primary Responsibilities:

1. HR Business Partnership Admin

• Manage physical personnel files (Pfiles) of HTX employees for easy retrieval.
• Update electronic Pfiles of HTX employees.
• Maintain incoming electronic personal documents in Sharepoint/eRegistry.
• Upload employees' photos into the HR system.
• Update tracking lists.
• Provide support for HR Business Partnership matters as assigned.

2. Management of Datasets and Records

• Conduct thorough reviews of datasets and records across HR systems to identify data quality issues including missing data, inconsistencies, duplicates, and errors.
• Verify and correct data where necessary; obtain further information both offline and online for incomplete documents.
• Perform data entry into relevant systems of rectified data after verification.
• Collaborate with various teams to understand data requirements and implement cleaning methodologies.
• Perform regular quality checks on cleaned data to ensure accuracy and completeness.

3. Recruitment Admin

• Support the TA team throughout the recruitment lifecycle.
• Schedule and coordinate assessments/interviews, including booking rooms.
• Assist with onboarding, including pre-employment checks, updating new hire records in the HR system, and handling administrative tasks.
• Maintain accurate and up-to-date candidate records in the applicant tracking system.
• Manage new hire onboarding to ensure a smooth transition.
• Submit visitor clearance for new hires' first-day reporting.
• Provide other recruitment-related administrative support as assigned.

Secondary Responsibilities:

4. Internship Admin

• Follow up with selected internship applicants on document submission and preferred internship period.
• Create and upload documents in interns' profile folders in Sharepoint.
• Maintain accurate and up-to-date internship data in master list (database).
• Send internship agreements and confirm internship details with applicants.
• Follow up with supervisors on onboarding requirements for incoming interns.
• Submit interns' onboarding requests via MS Lists, including amendments.
• Submit visitor clearance for interns' first-day reporting.
• Send onboarding instructions to interns and supervisors.
• Raise SRs to VITAL for creation/adjustment of HRPS records.
• Send offboarding list and instructions; track issuance of testimonials and supervisor assessments.
• Provide other internship-related administrative support as assigned.

Requirements:

• Diploma holder, preferably in HR Management; non-diploma holders with relevant HR experience may be considered.
• Proficient in full Microsoft Office Suite, especially advanced Excel functions.
• At least 3 years' relevant HR experience, preferably in HRBP admin, recruitment admin, internship, and data management in government agencies.
• Proficiency/experience in RPA and data analytics tools such as Microsoft Power BI and Tableau is advantageous.
• Excellent verbal and written communication skills; able to interact effectively with multiple stakeholders.
• Strong problem-solving skills; able to manage multiple tasks simultaneously.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Good team player with strong interpersonal skills.
• Detail-oriented with high accuracy; meticulous attention to detail and quality control.
• Able to work independently and collaboratively in a fast-paced environment.

If you meet the requirements, please submit your resume directly to eg@businessedge.com.sg

EA License No: 96C4864 Reg. No.: R2094940 Goh Khar Keow

Tell employers what skills you have

Tableau
Microsoft Office
Quality Control
Talent Acquisition
Interpersonal Skills
Data Management
Advanced Excel
Photos
Administration
Data Quality
Data Entry
SharePoint
Administrative Support
Microsoft Power BI
Screening
Able To Work Independently

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