CEO Assistant

7 days ago

Singapore ISERIOUS PTE. LTD. Full time
Roles & Responsibilities

Position Overview

We are seeking a highly organized, proactive, and resourceful CEO Assistant to support the Chief Executive Officer in managing daily business operations, strategic initiatives, and external engagements. This role requires a strong balance of administrative excellence, business acumen, and interpersonal skills. The ideal candidate will serve as a trusted partner to the CEO, ensuring efficiency, confidentiality, and effectiveness in all areas.

Key Responsibilities

  • Executive Support
    • Manage the CEO's calendar, appointments, travel arrangements, and correspondence.
    • Draft, review, and organize reports, presentations, and official documents.
    • Ensure timely preparation for meetings with relevant agendas, briefing notes, and follow-ups.
  • Business Coordination
    • Liaise with internal teams, board members, and external stakeholders on behalf of the CEO.
    • Track key business priorities, projects, and deadlines to ensure execution.
    • Assist with research, data gathering, and analysis to support decision-making.
  • Communication & Representation
    • Draft professional communications and manage sensitive information with discretion.
    • Represent the CEO in internal and external interactions where necessary.
    • Coordinate corporate events, conferences, and client meetings.
  • Operational Excellence
    • Streamline administrative processes and propose improvements to enhance productivity.
    • Monitor budget, expenses, and vendor coordination related to executive office functions.
    • Support cross-border coordination with regional offices and international partners.

Qualifications

  • Bachelor's degree in Business Administration, Communications, or related field preferred.
  • Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent written and verbal communication skills in English.
  • Ability to work under pressure and adapt in a fast-paced, dynamic environment.
  • High level of professionalism, discretion, and integrity.
  • Proficiency in Microsoft Office Suite and collaboration tools (e.g., Google Workspace, Zoom, Slack).

Preferred Attributes

  • Prior experience in financial services, technology, or international business environments.
  • Cross-cultural communication skills and ability to support global operations.
  • Demonstrated initiative, problem-solving mindset, and capacity to anticipate needs.
Tell employers what skills you have

Microsoft Office
Operational Excellence
International Business
Travel Arrangements
Interpersonal Skills
Multitasking Skills
Business Acumen
Administration
Vendor Coordination
Attention to Detail
Communication Skills
Corporate Events
Financial Services

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