Facilities Executive
4 weeks ago
Job Responsibilities:
Facilities Management
- Monitor facility operations such as maintenance, repairs and renovations
- Arrange for office regular equipment (e.g. water dispenser, copier machine, printer, etc)
- Check rooms and furniture to identify needs to repairs or renovations
- Restock office and pantry supplies
- Design and oversee the schedule for cleaning and disinfecting the building
- Monitor activities that happen outside the building, such as proper waste disposal and recycling
- Keep track of regular and ad hoc facility expenses
- Office renovation project
- Conduct market research and compare costs and benefits when evaluation new vendors
- Ensure compliance with health and safety regulations
- Facilitate in business related license renewal and other activities relating with authority and compliance including renewal insurance policy management, electrical renewal and etc.
- Manage vendor relationships and negotiate contracts for various services related to general affairs
- Responsible for all leasing functions, which may include reviewing and negotiating lease transactions and agreements
Office Cleaning Management
- Supervise performance of cleaning team
- Ensure employees are properly trained and equipped to perform their role
- Certify that equipment is safe to use and in good working condition
- Coordinating with event planners to ensure that all arrangements are made for special events
- Masking sure that the interior of the building is clean and well-maintained at all times
Fixed Asset Management
- Manage the process all fixed asset activity
- Resolve any resulting discrepancy discovered
- Prepare audit schedules and resolve audit issues
Access Card Management & CCTV system
- Responsibility for access card access control for employees, business partners and visitors
- Control and monitor the time Attendance access for employees
- Manage access of restrict Area
- Operate CCTV system to search and prepare images when necessary
- Routine check on CCTV control System
Employee Onboarding/offboarding
- Prepare company assets for distribution (equipment, desk setups, mobile setups, ID Pass, etc)
- Gather and process paperwork
- Ensure new hires have technical assistance to properly setup their hardware and software
- Inventory of items that will need to be turned before the last day (e.g. Laptop, Keys , a monitor)
Job Requirements:
- Diploma/Degree in Facilities related
- Min 3 - 5 years relevant working experience Knowledge in facilities management.
- Proficient in Microsoft Office
- A good team player with strong analytical, planning and interpersonal skills
Fire Safety
Budgets
Preventive Maintenance
Microsoft Office
Housekeeping
Interpersonal Skills
Tenant
Electrical
Building Services
Risk Management
Landscaping
Team Player
Real Estate
Facilitation
Electrical Engineering
Facilities Management
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