Executive/Senior Executive, Facilities

4 weeks ago


Singapore ST LUKE'S ELDERCARE LTD. Full time
Roles & Responsibilities

We are looking for an Executive/Senior Executive, Facilities to join the team.

As an Executive/Senior Executive, Facilities (Special Projects), you will play a key role in project management, specialising in space planning, contract negotiation, in addition to facilities management. This role will be responsible for overseeing the efficient operation and maintenance of our facilities, ensuring a safe and comfortable working environment, optimizing space utilization and managing additions and alterations (A&A) projects at our centres.

Responsibilities:

1. Contract Compliance and Facilities Management


• Monitor and enforce contract compliance, including performance standards and deliverables.


• Oversee facilities & vendors management to ensure optimal service delivery.


• Manage day-to-day operations and maintenance of the facilities, including building systems, security, and infrastructure,


• Manage facility service requests, work orders, and repairs, ensuring timely resolution.


• Develop and implement preventive maintenance programs to ensure facility reliability and safety.

2. Project Coordination and Execution


• Assist the Project Manager in planning, coordinating, and executing A&A projects.


• Review project specifications, technical clarifications and construction drawings.


• Develop and implement project plans in collaboration with the Project Manager.


• Coordinate with contractors, suppliers, and stakeholders to execute construction works in accordance with the project schedule, ensuring regulatory compliance, effective supervision, and timely project delivery.

3. Documentation and Reporting


• Maintain accurate and up-to-date project documentation, including contracts, reports, and correspondence.


• Monitor project timelines and promptly report deviations to the Project Manager and Management.


• Organize and archive all project-related documents systematically.


• Prepare and present regular progress updates and reports for management, such as progress report and project handover documents.

4. Stakeholder Communication and Coordination


• Serve as the primary point of contact for project-related inquiries.


• Facilitate communication among Management, the Project Manager, team members, and external stakeholders.


• Organize and coordinate project meetings, take minutes, and follow up on action items.

5. Budget Management and Site Inspections


• Mange project budgets and ensure timely processing of payment submissions.


• Conduct site visits and inspections to monitor project progress and ensure compliance with safety and quality standards.

Requirements:


• Diploma in Engineering, Building, Construction Management, or equivalent qualification.


• Relevant local experience in project management will be a plus.


• Proven experience in facilities management, space planning, and contract negotiation.


• Experience in managing A&A contractors.


• Strong knowledge of maintenance and safety regulations.


• Strong organizational and multitasking skills.


• Strong problem-solving abilities and attention to detail.


• Proficient in Microsoft Office Suite (Word, Excel, Power Point).

Tell employers what skills you have

Fire Safety
Negotiation
Sustainability
Preventive Maintenance
Construction
Budget Management
Ability To Work Independently
Career Development
Reliability
Emergency Response
Space Planning
Stakeholder Management
Facilities Management
Contract Negotiation

  • Singapore CPG FACILITIES MANAGEMENT PTE LTD Full time

    Reporting to the Senior Facilities Manager, you shall assist in the management of facilities management services for Site assigned to you. You will focus on security management including the management of security systems, access control system and related devices, CCTV, fire alarm system and related equipment, carpark and carpark systems. You will...


  • Singapore Kaplan Learning Institute Pte Ltd Full time

    COMPANY DESCRIPTION Kaplan is one of the world’s largest and most diverse education providers with over one million students globally. Headquartered in US, Kaplan is part of Graham Holdings (formerly The Washington Post Company) and is its largest subsidiary. Kaplan in Singapore has students from over 35 countries and regions. As a Lifelong Integrated...


  • Singapore HYPERSCAL SOLUTIONS PTE. LTD. Full time

    **COMPANY DESCRIPTION** Kaplan is one of the world’s largest and most diverse education providers with over one million students globally. Headquartered in US, Kaplan is part of Graham Holdings (formerly The Washington Post Company) and is its largest subsidiary. Kaplan in Singapore has students from over 35 countries and regions. As a Lifelong...


  • Singapore Singapore Post Limited Full time

    SingPost Centre seeks a Senior Facilities Executive to manage its daily operations. The ideal candidate will have a strong background in facilities management and be able to oversee various aspects, including security, cleanliness, and infrastructure development.


  • Singapore EXECUTIVE OFFSHORE PTE. LTD. Full time

    Roles & ResponsibilitiesExecutive Offshore was established to provide high quality services to the offshore industry. The company operates an exclusive fleet of modern offshore vessels to cater to clients requiring quality offshore support services in the Oil and Gas Industry.Executive Offshore is part of Executive Group, an ensemble of seven maritime...


  • Singapore ST LUKE'S ELDERCARE LTD. Full time

    Roles & ResponsibilitiesWe are looking for an Executive/Senior Executive, Facilities to join the team.As an Executive/Senior Executive, Facilities, you will play a key role in project management, specialising in space planning, contract negotiation, in addition to facilities management. This role will be responsible for overseeing the efficient operation and...


  • Singapore AP Executive Full time

    New - Location: Singapore - Salary: Market related per month - Job Type:Permanent Posted 16 minutes ago Our client, a high reputable independent trust firm, is seeking to hire an experienced Senior Trust Administrator for their Singapore branch. This international trust company has built its success on a commitment to providing clients with a first-class...

  • Project Manager

    1 week ago


    Singapore BTI EXECUTIVE SEARCH PTE. LTD. Full time

    **Industry: Healthcare & Life Sciences** **Work arrangement: On-site (Monday to Friday office hours)** **Position: Project Manager (Full-Time)** - Responsible for project management of infrastructure services supplied/offered by the Company that include, but not limited to hospital infrastructure, animal facilities, laboratory furniture, and other...


  • Singapore MELOPEPO PTE. LTD. Full time

    My client is looking for a Senior Facility Executive. He/she will manage two commercial building comprising office units and some retail units. The buildings are located in the Orchard Road area.

  • Marketing Executive

    1 week ago


    Singapore Richdale International Executive Search Full time

    **Senior / Marketing Executive** **Responsibilities**: - Work with both internal and external departments such as Business Development, Project Management, Marketing, and Finance. - Work closely with our Senior Management to derive an effective marketing plan. - Communicate and manage requirements between senior stakeholders to ensure objectives are met. -...

  • IT Executive

    7 days ago


    Singapore Spearing Executive Search Full time

    Job Description Our client is looking for someone who is self-motivated, proactive, meticulous and adapts fast to changes. As the IT executive, you will need to have good communication skills and be a team player. You will need to work well under pressure and know how to prioritize tasks effectively. You need to be innovative and creative and come up with...


  • Singapore Morgan Philips Executive Search Full time

    Morgan Philips Group Created in 2013 and headquartered in Paris, Morgan Philips is a global talent solutions group with well-established offices in over 20 countries, 4 research centers and we employ 650+ Executive Recruiters and Talent Assessment & Development Consultants. In Asia, we have offices in Beijing, Shanghai, Guangzhou, Shenzhen, Zhuhai, Hong...


  • Singapore CPG FACILITIES MANAGEMENT PTE LTD Full time

    **Job Description**: Reporting to the Facilities Manager, you shall assist in the management of facilities management services for Site assigned to you. This includes scheduling preventative maintenance, pest control, horticulture, security management, etc. You will investigate, check and analyse reported breakdowns & faults to determine their cause for the...


  • Singapore RICHDALE INTERNATIONAL EXECUTIVE SEARCH PTE. LTD. Full time

    **Senior / Marketing Executive** **Responsibilities**: - Work with both internal and external departments such as Business Development, Project Management, Marketing, and Finance. - Work closely with our Senior Management to derive effective marketing plan. - Communicate and manage requirements between senior stakeholders to ensure objectives are met. -...


  • Singapore Re Source Partners Pte Ltd Full time

    Our client is the leading professional development consultancy company, encompassing building development and management services. With their ever-growing business, they are looking for a **Senior Facilities Executive **to join them. **Would this be the next career for you?** - Assist in the management of facilities management services for Site assigned -...

  • Executive Assistant

    1 week ago


    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    **Executive Assistant**: - Work directly with the CEO to support all aspects of his daily work routine. - Maintain CEO’s calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements. - Handle urgent requests and changes in relation to meetings with CEO. - Serve as a liaison between CEO, Exco Team, internal and...


  • Singapore POH HENG JEWELLERY (PRIVATE) LIMITED Full time

    The Leasing & Facilities Executive will support the Leasing & Facilities Manager on all leasing and facilities matters of the company’s owned or leased buildings, locations and facilities. Responsilities: **Facilities Management**: - Ensure that the Group’s properties are in good and tenantable condition and attend to all facilities related issues. -...


  • Singapore ST LUKE'S ELDERCARE LTD. Full time

    We are looking for a **Senior Executive, Facilities **to join the team. **Responsibilities**: - Space Planning - Develop and execute space utilization strategies to optimize the use of daycare facilities. - Collaborate with various departments to understand their requirements and plan accordingly. - Implement space allocation and reallocation plans to...


  • Singapore ST LUKE'S ELDERCARE LTD. Full time

    We are looking for an **Executive/Senior Executive, Facilities**to join the team. As an **Executive/Senior Executive, Facilities (Special Projects)**, you will play a key role in project management, specialising in space planning, contract negotiation, in addition to facilities management. This role will be responsible for overseeing the efficient operation...


  • Singapore LOGISTICS EXECUTIVE GROUP Full time

    Our client is a global pharmaceutical leader dedicated to advancing healthcare innovation. They seek a highly experienced Senior Procurement Manager based in Singapore. **Key Responsibilities**: Accountable for strategic procurement planning, execution, and management of high-value programs and projects. Develop initial Procurement Plans, including raw...