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Executive/senior Executive, Facilities

2 weeks ago

Singapore ST LUKE'S ELDERCARE LTD. Full time

We are looking for an **Executive/Senior Executive, Facilities**to join the team.

As an **Executive/Senior Executive, Facilities (Special Projects)**, you will play a key role in project management, specialising in space planning, contract negotiation, in addition to facilities management. This role will be responsible for overseeing the efficient operation and maintenance of our facilities, ensuring a safe and comfortable working environment, optimizing space utilization and managing additions and alterations (A&A) projects at our centres.

**Responsibilities**:
**1.**Contract Compliance and Facilities Management**
- Monitor and enforce contract compliance, including performance standards and deliverables.
- Oversee facilities & vendors management to ensure optimal service delivery.
- Manage day-to-day operations and maintenance of the facilities, including building systems, security, and infrastructure,
- Manage facility service requests, work orders, and repairs, ensuring timely resolution.
- Develop and implement preventive maintenance programs to ensure facility reliability and safety.

**2.**Project Coordination and Execution**
- Assist the Project Manager in planning, coordinating, and executing A&A projects.
- Review project specifications, technical clarifications and construction drawings.
- Develop and implement project plans in collaboration with the Project Manager.
- Coordinate with contractors, suppliers, and stakeholders to execute construction works in accordance with the project schedule, ensuring regulatory compliance, effective supervision, and timely project delivery.

**3.**Documentation and Reporting**
- Maintain accurate and up-to-date project documentation, including contracts, reports, and correspondence.
- Monitor project timelines and promptly report deviations to the Project Manager and Management.
- Organize and archive all project-related documents systematically.
- Prepare and present regular progress updates and reports for management, such as progress report and project handover documents.

**4.**Stakeholder Communication and Coordination**
- Serve as the primary point of contact for project-related inquiries.
- Facilitate communication among Management, the Project Manager, team members, and external stakeholders.
- Organize and coordinate project meetings, take minutes, and follow up on action items.

**5.**Budget Management and Site Inspections**
- Mange project budgets and ensure timely processing of payment submissions.
- Conduct site visits and inspections to monitor project progress and ensure compliance with safety and quality standards.

**Requirements**:

- Diploma in Engineering, Building, Construction Management, or equivalent qualification.
- Relevant local experience in project management will be a plus.
- Proven experience in facilities management, space planning, and contract negotiation.
- Experience in managing A&A contractors.
- Strong knowledge of maintenance and safety regulations.
- Strong organizational and multitasking skills.
- Strong problem-solving abilities and attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, Power Point).