Admin Executive

1 week ago


Singapore THE HACENS TALENT PTE. LTD. Full time
Roles & Responsibilities

Looking for a highly organized and proactive Admin Executive (EA+PA) to support our Group CEO and oversee administrative functions in a fast-paced IT startup environment.

You will work closely with the current Admin Executive to ensure seamless day-to-day operations, manage scheduling, and handle key administrative tasks.

YOUR NEW JOB
  • Provide comprehensive administrative support to the Group CEO.
  • Manage daily admin operations, including handling correspondence, scheduling meetings, preparing reports.
  • Arrange and coordinate travel bookings for overseas trips.
  • Prepare presentation slides and other key documents as required.
  • Ensure smooth coordination between departments and assist in cross-functional communication.
  • Assist in event planning (venue sourcing, speaker coordination, catering arrangements, etc.).
  • Handle ad hoc tasks assigned by the CEO, ensuring efficiency and confidentiality.
WHAT IS NEEDED FROM YOU
  • 3 to 5 years of relevant experience as an Admin Executive or similar role.
  • Strong organizational skills with the ability to multitask effectively.
  • Excellent communication and interpersonal skills to liaise with internal and external stakeholders.
  • Ability to work independently with minimal supervision while collaborating with teams.
  • Proficiency in MS Office (PowerPoint & Excel in particular).
  • Diploma in Business Administration or a related field.
  • Proficiency in Chinese for effective internal & external stakeholder communication and business correspondence
WHAT WILL MAKE YOU STAND OUT
  • Able to start work on short notice
  • Prior experience in the IT industry
  • Prior startup experience
Tell employers what skills you have

Ability to Multitask
Ability To Work Independently
Travel Arrangements
Arranging
Administration
MS Office
PowerPoint
Office Administration
Event Planning
Attention to Detail
Time Management
Administrative Support
Excel
Scheduling
Able To Work Independently

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