Admin Executive

1 week ago


Singapore Sikh Welfare Council Full time

**Position Summary**

We are looking for a responsible Admin Executive to perform a variety of administrative and clerical tasks. Duties of the Admin Executive includes providing support to our manager, committee members and employees, assisting in daily office need and managing our company’s general administrative activities and corporate governance.

**Responsibilities**:
**1. **Administration (60%)**

**Position Summary**

We are looking for a responsible Admin Executive to perform a variety of administrative and clerical tasks. Duties of the Admin Executive includes providing support to our manager, committee members and employees, assisting in daily office need and managing our company’s general administrative activities and corporate governance.

**Responsibilities**:
**1. **Administration (60%)**
- Answering phone calls with general queries.
- Update and maintain contact lists
- HR Administrator - MOM WPOL/EPOL user
- Donations - Cash, GIRO (issue official receipts)
- Update and maintain Office Procedure and Policies, Manuals
- Office Management - Overall in charge of procurement for office supplies, research new deals and suppliers
- Plan meetings, prepare and take detailed Minutes for Management, Council and Annual General Meetings
- Develop and maintain a filling system
- Liaising and Assisting manager as and when required.

**2. **HUMAN RESOURCE (20%)**
- Performance Management and improvement tracking systems.
- Creating a system to increase and manage volunteers.
- Maintaining a proper record of the key press, fixed assets and issuance of keys and handphone to personnel.
- Employee Orientation, development, and training logistics and recordkeeping.
- Any other duties as assigned by the Board Secretary and SIWEC Manager.

**3. **FINANCE (20%)**
- Checking and reconciling monthly bank statement
- Preparing AP to be processed to be approved by Manager and Ensuring AR receipts are issued
- Maintain and update monthly GIRO donations
- Prepare financial records, audit reports for Secretary to upload on Charity portal

**4. **REQUIRMENTS**
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication
- Strong organizational skills with the ability to multi-task
- Knowledge of office management systems and procedure
- Working knowledge of office equipment such as printers and fax machines



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