Administrator/Executive (Import & Export Company)
2 weeks ago
Job Description & Requirements
Company: LOGISTICS 9 PTE LTD.
Location: 320 Serangoon Road, Centrium Square (Farrer Park MRT)
Employment Type: Full-time
Salary Range: $2,500 - $4,000 per month
Start Date: Immediate
Logistics 9 Pte Ltd. is an emerging offshore trading company with operations based in Yiwu, China, and a growing global presence. Specializing in import and export international trade, we serve clients primarily located in Latin America, including countries like Argentina, Paraguay, Mexico, and more. As an SME in a period of rapid growth, we are committed to providing efficient, seamless global trading solutions to our international partners.
Role OverviewWe are looking for an Administrator/Executive (For an Import & Export company) to join our dynamic team. This position is perfect for someone who thrives in a fast-paced environment, has exceptional organizational skills, and enjoys working with a global network of clients and suppliers. Your role will focus on trade documentation, logistics coordination, and ensuring seamless communication across international borders. As part of our growing team, you will directly contribute to the development of our company and enhance our operational efficiency, helping us scale and serve our clients worldwide.
Key Responsibilities1. Documentation & Coordination- Prepare, verify, and manage all types of international trading documentation, including invoices, sales orders, packing lists, and delivery orders (Note: No need to handle local Singapore customs documentation as we operate offshore; However Microsoft EXCEL is necessary).
- Extensive use of Microsoft Excel for creating quotations, tracking shipments, updating reports, managing data, and generating trade-related documents (Templates will be provided).
- Coordinate with our China-based team, suppliers, and international clients to ensure timely deliveries of shipments and containers (On Job Training is provided).
- Maintain accurate documentation on cloud storage and ensure proper version control for all orders.
- Monitoring our China teams activities and ensuring timelines / shipment schedules are adhered to.
- Verify and update inventory records after each shipment to maintain accurate stock data.
- Act as the main point of contact between our Clients and China team ensuring smooth coordination and timely updates.
- Use communication tools such as: Slack, WeChat and Email to manage inquiries from clients / team. Such inquiries may include: quotations, order updates, shipments, inspection updates, and so forth.
- Clientele Focus: Our primary clientele is based in Latin America, including countries like Argentina, Paraguay, Mexico, and others. As such, fluency in Spanish is an advantage, although not mandatory. We understand that not everyone may be fluent in Spanish, and we will provide training to help you effectively use translation tools like Google Translate.
- Translation Requirement: Whenever emails or communications are received in Spanish, it is essential to translate and understand the client's requirements before forwarding them to our team. This will help minimize errors in translation and ensure smooth coordination with our China-based team.
- Proficiency in Mandarin is essential for liaising with our China-based team to ensure clear and accurate communication on orders, shipments, and other such inquiries/documentations. Mandarin will be crucial for efficient coordination in our day-to-day operations with suppliers and team members in China.
- Maintain, create and update (Using Excel) documents such as: Quotations, Sales orders, Invoices, Packing lists, contracts, etc.
- Assist with verifying documents and update of shipping schedules.
Qualifications & Requirements
- Education & Experience: Minimum 2 years of experience of general and all round administration with good knowledge and practical use of Microsoft Excel.
- Technical Skills: Strong proficiency in Microsoft Excel (e.g., Using templates to create invoices, packing lists, quotations as well as persistent updating of documentation.
- Language Skills: Fluency in English is required. Proficiency in Mandarin is essential for effective communication with our China team. Proficiency in Spanish is advantageous for liaising with our Latin American clients. However, if you are not proficient in Spanish, we will provide training and support in using translation tools like Google Translate (Spanish is not required but is an advantage).
- Organizational Skills: Strong attention to detail and the ability to manage multiple tasks efficiently in a fast-paced environment.
- Adaptability: Proactive, detail-oriented mindset with problem-solving capabilities, able to collaborate effectively in a growing SME.
- Work-Life Balance: Monday to Friday (9 AM - 6 PM). Saturdays work from home for any urgent work issue (You will be provided with a company laptop)
- Career Growth: As a growing SME, we offer opportunities for personal and professional development.
- Convenient Location: Office conveniently located near public transport for easy access.
- Supportive Culture: Join a team that values collaboration, efficiency, and continuous improvement in a dynamic work environment.
If you are passionate about international trade and looking to be part of an exciting growing company, we'd love to hear from you
- Submit your resume via the MyCareers portal
- Email your resume to: inquiries@logistics-9.com
- For more information or to submit your application, contact our hiring team at +65 6631 8993
Disclaimer: This job description is aligned with the guidelines set by the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) in Singapore. We are committed to fair employment practices and consider all applicants based on merit, regardless of age, race, gender, religion, marital status, family responsibilities, or disability.
Tell employers what skills you haveSales
Microsoft Excel
Strong Attention To Detail
Administrative Work
Client Communication
Mandarin Chinese
Problem Solving
Invoicing
Translation
Administration
English
Data Entry
Adaptability
Spanish
export documents
Customer Service
Shipping
International Trade
Able To Work Independently
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