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Receptionist / Facility Coordinator

2 months ago

Singapore MyCareersFuture Full time

Roles & Responsibilities

Job responsibilities:

Reception duties

Attend to Reception telephone operation including screen and forward incoming phone calls. Attend to visitors/guests registration, direct visitors to the appropriate person or designated location in the office premises, including issue visitor badges. Assist in Event/Meeting logistics, coordination and place orders for Meals, Breaks Meeting room setup in accordance with requestors instruction Coordinate with Cleaners for pre and post event cleaning Maintain inventory and replenish office consumables stationeries (including copier papers), pantry supplies (including beverage, fruits and snacks), hand towels, name cards, etc Monthly First Aid Box check and replenish expired items (No consumables for example Panadols) Managing and coordinate local and international courier services, including filings on AWB to support billing Managing Incoming and Outgoing mails opening letter box and apply physical postage stamp according to weight, maintaining record and stamp usage. Schedule/organise interviews and meetings Ensure reception area and front-of-house is kept tidy and presentable Assist in Bridgestone administrative duties such as, invoices verification/processing, filing and photocopying etc Support HR on Bridgestone employee(s) onboard/offboarding; in accordance with Bridgestone HRs specific instructions. Perform all related and/or ancillary tasks to the above and or tasks assigned by Bridgestone.

Facilities Coordination

Manage and coordinate cleaners replacement in times of absence. Weekly cleanliness check general office areas and storage rooms for tidiness and cleanliness Constant check to ensure no blockage at emergency exit, cargo lift area Support/obtain quotations based on Bridgestone procurement requirements. Receive orders and process invoices. Track Utilities/Water consumption Contact Landlord for service as and when necessary Manage contractual maintenance schedule for example pest control services, plants and sump pump maintenance, etc Schedule Quarterly High Dusting for works to be carried on Saturday only. Schedule Yearly Annual Carpet Shampooing on Saturday. Coordinate with facilities vendors on faulty lightings replacement, minor repair works, office paintings Liaising with Landlord on toilet rolls collection, light tube replacement, aircon issues etc. Inventory on Fire Extinguishers and annual servicing record Attend to Fire Alarm triggered and immediately check with Landlord on cause. Maintaining servicing records and schedule; notifying users when there is/are servicing to be carried out during office hours and weekends (Pest Control, Landscaping, aircon/FCU maintenance). Informing Office Cleaner to collect monthly toilet consumables from Landlord once receive notification from Landlord. Attend OCS and Bridgestone Monthly Performance Meeting Email monthly recycle data collection to CSR Preparing and disseminate announcement for FC related notices Attend to service requests and track progress. Email report to Supply Chain VP/Facility Manager Support ad-hoc requests from Supply Chain VP/Facility Manager

Prerequisite:

Secondary school education and above Able to work independently Preferably 3 years experience and above Location: Clarke Quay Working hours: 8.00am - 5.00pm (Mon - Fri) Salary range: $2,800 - $3,300