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Operation Assistant
1 month ago
JOB DESCRIPTIONS
General Responsibilities:
· Assist in daily operations of the Operations department as needed under the guidance of the Operations Manager and Team.
· Work under the guidance of Managers and Marine Superintendents from the Operations department and assist with carrying out ad-hoc tasks as necessary.
Special Responsibilities and authority include but are not limited to:
· Maintain and prepare the SPRO Agreements when vessels call ports in China.
· Maintain and upload HVPQ and Crew Matrix on the OCIMF websites as needed as well as during the vessel’s monthly and weekly reporting.
· Update certificates in Q88 website for the fleet.
· Maintain and monitor the records of the Ship Sanitation Control Exemption Certificates (SSCEC) of fleet vessels.
· Maintain and monitor tracking records on the status of Dispensation letters from Flag State.
· Maintain and prepare the weekly position lists for fleet vessels.
· Maintain all US-related documentation such as VRP, NTVRP, CCP, PCSOPEP, COFR for fleet vessels calling US ports.
· Assist in the preparation of Ship Security Plans (SSP), Ship Security Assessment (SSA) and On-Scene Security Survey (OSSS) as required under the guidance of the Company Security Officer.
· Assist in the preparation of Marine Superintendent Inspection reports.
· Take an active part in the Health, Safety, Quality, Environment, Energy and Cyber Security Culture within the Company.
· Monitor the Navigation, Cargo, Mooring audits for the fleet.
· Prepare documents for the TMSA office audits.
· Assist in Flag state registration.
REQUIREMENTS
· Min. GCE ‘0’ Level with good score and working experience in ship management or Ship Owning company for Technical, Operation or Safety department for at least 4 to 5 years.
· Polytechnic Diploma in Maritime or any Engineering discipline. Experience in Ship Management or Ship Owning company for Technical, Operation of Safety department for 1 to 2 years is preferred.
· Good written and interpersonal communication skills.
· Resourceful, driven, proactive, punctual, discipline and independent.
· Team player, able to work with team members.
· Ready to work extra hours and during weekend if required.
· Ability to work in a fast-paced environment with deadlines and goals.
· Computer literate in Microsoft Word, Excel, Power Point and Outlook is must.
Tell employers what skills you have
Outlook
Microsoft Office
Microsoft Excel
Administrative Work
Housekeeping
Cyber Security
Inventory
Job Descriptions
Sanitation
Audits
Communication Skills
Administrative Support
Team Player
Microsoft Word
Customer Service
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