Executive Secretary

3 weeks ago

Singapore PASONA SINGAPORE PTE. LTD. Full time
Roles & Responsibilities

  • Company: Japanese Financial Institution
  • Location: Marina Bay (Nearest MRT Station)
  • Variable Bonus (2 to 3 months)
  • 21 days Annual Leave (Up to 24 days max)


Job Description:

Our client, a Japanese financial institution, is looking for a Japanese speaking Executive Secretary to handle Japanese speaking stake holders (CEO, Vice President etc.).


(1) Provide secretarial support to the Management:

・Schedule appointments and meetings

・Flight and hotel arrangements for business trips

・Ensure smooth execution of travel logistics, including preparing relevant documents and following up on any travel-related issues

・Report their schedule to Tokyo and other overseas offices

・Prepare their expanse claims

・Prepare documents for meetings

・Provide administrative support for their guests

・Serve as liaison for external meetings

・Arrange Company car driver’s schedule

・Arrange golf game and restaurant bookings

・Arrange telegram, flower stand, etc for ceremonial functions


(2) Serve as a liaison with Tokyo & other overseas offices:

・Update Tokyo’s internal website with appropriate Singapore office information

・Arrange accommodation and schedule appointments for visitors

・Serve as a liaison for hotel arrangement


(3) Administrative support to Asian Planning:

・Arrange business trip logistics for senior management from Head Office

・Manage logistics on the ground and treating visitor based on supervisor’s instruction

・Administrative work of Asian Planning department such as reimbursement, booking room, meeting schedule arrangement.



Job Requirements:

  • At least 2-3 year experience in similar role, preferably in same industry
  • Bilingual in both written and spoken English and Japanese to liaise with Japanese speaking institutional investors and stakeholders
  • Organized, reliable and able to multi-task
  • Ability to work independently for streamlining the matters to arrange
  • Flexible and adaptable to changing priorities and urgent tasks
  • Strong interpersonal skills with the ability to build and maintain professional relationships
  • Proficiency in Microsoft Office


Interested applicants please apply directly for further shortlisting review.


We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.


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Jeffrey Koh Kok Ann

EA Registration No: R1770345

Pasona Singapore Pte Ltd

1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246

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Tell employers what skills you have

Able To Multitask
Streamlining
Microsoft Office
Microsoft Excel
Ability To Work Independently
Travel Arrangements
Interpersonal Skills
Golf
Administration
Business Travel
Adaptable
Administrative Support
Japanese

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