Assistant Operation Manager
1 week ago
Working Location: Raffles Place, Singapore
Working Hours: Monday - Friday, 8:00am - 6pm
Contract Duration: 12 months
Assist the Operations Manager in managing the Building Services & Tenant Management (BSTM) operations, aiming to exceed Grade A office building standards.
Job Responsibilities:
- Develop and manage daily operations to ensure high standards and compliance with service levels.
Create policies to enhance operational efficiency and productivity. - Improve SOPs and departmental BCP.
- Manage a team of service providers.
- Ensure effective communication within the team and with stakeholders to meet KPIs.
- Review contract specifications for cost-effectiveness and competitiveness.
- Oversee capital replacement works, asset enhancement initiatives, and maintenance tasks.
- Liaise with government authorities and consultants on regulatory requirements.
- Ensure compliance with building and statutory regulations.
- Implement safety and health procedures in line with the WSH Act and other laws.
- Prepare budgets for OPEX/CAPEX works and manage expenditures within the approved budget.
- Conduct tender exercises for OPEX/CAPEX works and manage projects according to timelines.
- Draft approval papers for OPEX/CAPEX requests.
- Manage service providers to support the organization’s core business.
- Ensure high standards of maintenance and operational efficiency.
- Administer contractual obligations and renew maintenance contracts timely.
- Plan and organize preventive maintenance for all facilities-related works.
- Identify defects and ensure completion of rectification works.
- Plan building inspections and develop emergency plans.
- Propose building improvement strategies and manage ad-hoc projects.
- Develop and maintain the Fit-Out Guide.
- Maintain good landlord-tenant relationships.
- Attend to tenants’ service requirements.
- Plan tenancy-related works, including fit-out, additions & alterations, reinstatement, and moving in/out.
- Coordinate with other departments for tenancy improvement works.
- Ensure proper handover and takeover of premises with documentation and as-built drawings.
- Maintain and update building records.
- Manage the tenant survey process.
Job Requirements:
- Degree in Building Management, Facilities Management, or equivalent from a reputable institution.
- At least 5 years of supervisory experience in estate/property management, preferably in large commercial or retail buildings.
Experience managing tenants in Grade A office buildings. - Competence in reading and understanding technical/structural drawings.
- Strong business acumen and managerial leadership qualities.
- Excellent interpersonal and communication skills.
- Independent, resourceful, self-motivated, result-oriented, and a team player.
- Ability to work well under pressure in a fast-paced environment.
- Versatile and quick in analyzing and resolving problems within deadlines.
- Good knowledge of statutory requirements and codes of practice for building services, facility operations, maintenance, and safety.
JAC Recruitment Pte. Ltd.
EA License Number: 90C3026
Registration Number: R22107842
EA Personnel Name: Ng Siew Thien
Tell employers what skills you have
Budgets
Preventive Maintenance
Leadership
Asbuilt Drawings
Work Well Under Pressure
Business Acumen
Alterations
Tenant
Building Services
Pressure
Communication Skills
Capital
Team Player
Regulatory Requirements
Facilities Management
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