Section Head, Administrations
2 weeks ago
Job Purpose
Lead and manage the facilities management duties across multiple sites to provide a fiscally responsible facilities and facilities related services and systems to its internal and external stakeholders. To ensure an effective, efficient and safe office environment.
Job Responsibilities
1. Operations
- Lead and supervise the management of property and facilities of all SRC premises.
- Assist in the development of a Society-wide Master Plan to optimise its facilities to accommodate for growth and change to its office space and facilities.
- Manage and supervise the facilities maintenance support team to ensure all maintenance works are efficiently and effectively carried out.
- Supervise support staff in the facilities and logistics management functions to ensure all internal requests are carried out efficiently, promptly and cost effectively.
- Monitor and track that all security systems, logistics services and facilities maintenance services are adhered to its governance policies and that the society pays and renews its contracts on time with value for money.
- Assist in the planning and implementation of office systems, layout, equipment procurement; including liaising and coordinating with contractors/vendors in office renovation/relocation.
- Monitor and track all contracts under facilities management purview.
- Develop a logistics management plan to meet society’s storage and transportation needs effectively and efficiently.
- Monitor and supervise the completion of the cyclical maintenance works for Red Cross Campsite.
2. Stakeholders
- Set and manage day-to-day internal and external stakeholders’ interaction and expectations effectively and efficiently.
- Manage and communicate project activities among vendors and stakeholders of the projects
- Administration
- Assist Reporting Officer in managing the facilities management portion of the Administration budget and to ensure that it is within its budgetary limits.
- Assist in the development, review and implementation of policies and standard operating procedures for all facilities management functions.
- Review of routine maintenance task, schedule, performance measure and analysis.
4. People Management
- Assist in the development of support staff’s level of competence to ensure that they remain continually relevant in meeting individual and corporate goals.
- Lead in the management of a pool of volunteers who will be regularly engaged to support the department’s activities and functions.
- Work closely with the senior management and departmental heads to develop organisational policies and processes that will support and meet cross departmental needs and timely service delivery.
5. Fleet Management
- Ensure that all SRC vehicles are running efficiently and are well maintained; arrange for maintenance servicing.
- Schedule for LTA inspection and renewal of road tax.
- Monitor the fleet activities and vehicle acquisition and disposal.
- Implement safety and security measures and maintain tracking software.
- Negotiate for the best fuel deal.
- Maintain costs within budget.
Job Specifications
Qualifications and Experience
- Minimum a Diploma holder or Degree Holder in the related field.
- At least 5 years of relevant working experience.
Additional Skills and Knowledge
- Good knowledge in Google/Chrome environment, Building Management, Property and Constructions will be an advantage.
- Good organisational and administration skills are essentials and the ability to prioritise the workload effectively and meet deadlines.
- Good interpersonal skills and excellent communication skills, both verbal and written.
Desired Behavior
- A good team player and able to work independently.
Tell employers what skills you have
Competitive Analysis
Excellent Communication Skills
Interpersonal Skills
Tax
Administration
Logistics Management
Vehicles
Procurement
Fleet Management
Team Player
Able To Work Independently
People Management
Service Delivery
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