Administrative Assistant
2 months ago
About Us:
JLex LLC is a reputable boutique law firm dedicated to providing exceptional legal services to our clients. We are seeking a motivated and organized Administrative Assistant to join our team and support our legal professionals in delivering top-notch service.
Position Overview:
The Administrative Assistant will be the first point of contact for clients and visitors, playing a crucial role in the smooth operation of our firm. This position involves a blend of client-facing responsibilities and general administrative tasks, including assisting in the preparation of legal invoices and monitoring court files related to litigation.
Key Responsibilities:
- Client Interaction:
- Greet and attend to clients and visitors in a professional and welcoming manner.
- Manage incoming calls and inquiries, directing them to the appropriate staff as needed.
- Administrative Support:
- Assist with general administrative tasks, including filing, data entry, and managing correspondence.
- Maintain organized records and files to ensure efficient access to information.
- Invoice Preparation:
- Assist in the preparation and processing of legal invoices in accordance with firm policies and billing procedures.
- Ensure accuracy and completeness of invoicing information.
- Court File Monitoring:
- Monitor court files related to ongoing litigation cases and assisting to extract incoming documents on elitigation
- Assist other team members in tracking deadlines and required documentation for court submissions.
- Office Management:
- Help maintain an organized and efficient office environment.
- Assist in ordering and managing office supplies as needed.
Qualifications:
- Diploma or equivalent;
- Previous experience in an administrative role, preferably within a legal environment would be advantageous but not a prerequisite.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to handle sensitive information with confidentiality and professionalism.
- Strong time management skills and the ability to multitask effectively.
Tell employers what skills you have
Outlook
Ability to Multitask
Microsoft Office
Microsoft Excel
Litigation
Interpersonal Skills
Office Management
Invoicing
Administration
Data Entry
Attention to Detail
Administrative Support
Excel
Directing
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