Administrative Assistant

2 days ago


Singapore F2 SECURE PTE. LTD. Full time
Roles & Responsibilities

Responsibilities


Answer and direct phone calls


Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements


Submit and reconcile expense reports


Provide general support to visitors


Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers


Requirements and skills
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant


Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines


Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)


Excellent time management skills and the ability to prioritize work


Attention to detail and problem solving skills


Excellent written and verbal communication skills


Strong organizational skills with the ability to multi-task


High School degree; additional qualification as an Administrative assistant or Secretary will be a plus


Tell employers what skills you have

Ability to Multitask
Microsoft Office
Microsoft Excel
Virtual Assistant
Travel Arrangements
Office Management
Data Entry
MS Office
Attention to Detail
Administrative Support
Ms Powerpoint
Ability to Prioritize

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