Director Personal Assistant
3 weeks ago
Job Overview:
We are seeking a highly organized and proactive Personal Assistant (PA) to provide administrative and operational support to our Director. The ideal candidate should be detail-oriented, highly efficient in multitasking, and able to maintain strict confidentiality when handling sensitive information.
Key Responsibilities:
- Manage and coordinate the Director’s daily schedule, appointments, and meetings.
- Arrange and oversee travel bookings, accommodations, and itinerary planning.
- Handle phone calls, emails, and correspondence on behalf of the Director.
- Prepare reports, presentations, and business documents as required.
- Organize and maintain files, records, and confidential documents.
- Assist with personal errands, reservations, and event coordination.
- Liaise professionally with internal teams and external stakeholders.
- Conduct research and provide executive summaries for decision-making.
- Perform other ad-hoc administrative and operational tasks as assigned.
Requirements:
- Bachelor’s Degree in a related field or equivalent qualification.
- 1 to 2 years of experience in a similar role.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work under pressure and handle confidential matters with discretion.
- High level of professionalism, problem-solving abilities, and adaptability.
- Fluency in English, Chinese, Hokkien and Bahasa/Malay preferred for translation support.
Tell employers what skills you have
Outlook
Microsoft PowerPoint
Microsoft Office
Oral Communication Skills
Microsoft Excel
Travel Arrangements
Translation
Administration
Business Travel
Data Entry
PowerPoint
Adaptability
Communication Skills
Administrative Support
Hedge Funds
Microsoft Word
Scheduling
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