Project Admin

2 weeks ago


Singapore PASONA SINGAPORE PTE. LTD. Full time
Roles & Responsibilities

Job description

  • Contract role (From April 2025 - Oct 2026)
  • Working location: Jurong Island
  • AWS + 1 month completion given
  • 8 am to 5 pm (Company Transport provided)

Our client, a renowned Japanese energy corporation, has started looking for a contractual Administrative Executive who can work in Jurong Island from 1 April 2025.

Providing administration support to the Project Management Department (logistics and accommodation arrangements, order Processing and document control), ensuring smooth workflow and efficiency and helping the team meet its targets by handling the important administrative tasks while ensure compliance.
The main focus of this position will be directed towards the completion of required paperwork and assigned duties
to enable the Project Management team to focus in meeting timely completion.

➤Site Administration Work

• Arrange technical advisors/supervisors' logistics and including travel
arrangements and control of visas, permits and Jurong island pass.

• Arrange technical advisors/supervisors' accommodation.

• Check Inward/Outward remittance and update the status to company

• Management of office supplies such as Personal Protective Equipment.

• Support setting up IT devices for technical advisors/supervisors with guidance of company's IT Department.

• Assistant of the coordination with construction partners.

➤Document Control Work

• Organize and manage drawings at the site office.

• Coordinate Overage, Shortage and Damage ("OSD")* goods with construction partner and monitor the status in the headquarter in Japan.

• Organize and manage other miscellaneous documents on site such as additional construction instructions, timesheets, daily work reports, procurement requisitions, etc.

• Support organizing and managing installation records, witness test time management, etc. (Assistant for on-site QAQC work in term of document control.)
(Once the goods shipped by the headquarter arrive at site, construction partner conduct the inspection and issue the OSD report, if any, to the headquarter in Japan, and Headquarter to resolve such OSD.

Interested applicants, please send your resume to Tiffany (R1104633) tiffany@pasona.com.sg with email subject header "Job Application for (Immediate response) Project Admin (Construction / Power Plant) - TK" for immediate processing.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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Please find our Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA License No:90C4069

R1104633

Koh Jia Wen

Tell employers what skills you have

Microsoft Office
Construction
Travel Arrangements
ISO
Administration
Procurement
PMO
Compliance
Project Management
Time Management
Administrative Support
Scheduling
Japanese
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