Executive Assistant

3 weeks ago


Singapore RMA CONTRACTS PTE. LTD. Full time
Roles & Responsibilities

Our client, a leading global investment bank is looking for talent to join their middle office operation team. The role is a 6-months outsource contract with potential extension.

Working Location: Central Singapore (Fully On-Site)

Job Responsibilities

  • Provide administrative support in a team oriented environment
  • Share responsibilities with other members of the phone team
  • Coordinate and schedule complex meetings and phone/video conference calls
  • Manage a high volume of incoming phone calls; place, receive, screen and route calls
  • Take detailed and accurate messages
  • Maintain busy calendars, prioritize meeting requests and related logistics
  • Book travel arrangements and process expense reports timely
  • Compliance with firm policies and guidelines
  • Perform general administrative duties including but not limited to time entry, copying, scanning, archiving and other ad hoc projects as requested

Job Requirements

  • Excellent interpersonal and communication skills
  • Strong attention to detail
  • Organized with ability to follow up on open items
  • Good judgment, independent thinker and resourceful
  • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively
  • Knowledgeable and aware of general business and corporate cultures, team player
  • Highest degree of integrity, professionalism, diplomacy and discretion required
  • Hardworking, good judgment, flexible and motivated to work in a fast paced environment
  • Attention to detail, proactive and efficient with the proven ability to take initiative
  • Organized; good time management skills; ability to multi-task and manage conflicting priorities
  • Outgoing, self-confident, energetic and friendly demeanour
  • Exhibit curiosity, creativity and quick thinking
  • Team player who can work and contribute in a team environment to achieve goals
  • Responsible and responsive - willing to go the extra mile
  • Experienced in Microsoft Office: Outlook, Word, Excel, PowerPoint and comfortable with learning new technologies or applications
  • Excellent telephone communication skills
  • Able to handle confidential information appropriately make suggestions to improvements in the invoice processing process

All Curriculum Vitaes will be treated with the strictest confidentiality. By sending us your personal data, you are deemed to consent to RMA Consultants Pte Ltd and its affiliates collecting, using and disclosing your personal data for the purposes set out in our Data Protection Policy at http://bit.ly/3GHgskn and Privacy Policy at http://bit.ly/3W63rp7.

We regret to inform that only shortlisted candidates will be notified.

"This is in partnership with the Employment and Employability Institute Pte Ltd ("e2i").

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups's PDPA and e2i's PDPA."

RMA Consultants EA License No: 93C4403

Foo Erin EA Reg No: R2196422

Tell employers what skills you have

Outlook
Ability to Multitask
Microsoft PowerPoint
Microsoft Office
Archiving
Middle Office
Strong Attention To Detail
Travel Arrangements
Attention to Detail
Pressure
Administrative Support
Team Player
Diplomacy
Bridge

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