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Operation Admin Assistant
4 weeks ago
Job Summary:
We are seeking an organized and proactive Operation Admin Assistant to provide essential support to our client’s daily operations, with a specific focus on access control related matters.
This role will take on operational activities, such as touchpoint services, and will also play a key role in managing access control related matters.
The Operation Admin Assistant is a vital contributor to our team, ensuring that the project runs smoothly and efficiently while maintaining a secure environment.
Key Responsibilities:1. Administrative Support:· Being touchpoint for client, responding to emails, MS Team,and handling requests and enquiries.
· Prepare, generate, proofread, and send out documents and reports to respective stakeholders.
· Maintain organized filing systems and document management of requests and deliverables.
· Assist in maintaining accurate records and documentation of requests.
· Help with internal and external communications, as needed.
· Ensure compliance with company policies and procedures.
· IT literacy
2. Access Control Programming:· will be trained in access control systems usage to program and manage access credentials for employees, visitors, and contractors.
· Understand access approval matrix
· Providing advisory and assisting cardholders with staff pass / access card and access control related issues.
· Reviewing, approving and documenting new / replacement staff pass / access card requisition via client’s procurement system.
· assist in access card printing.
3. Vendor Support:· Assist in liaising with vendors and suppliers for procurement needs.
· Support in monitoring vendor performance and handling any issues.
· Assist in communication between vendor(s) and staff(s)
4. Team Assistance:· Provide general support to team members as required.
· Participate in organizing training sessions and workshops.
· Rotating work time for evenings and weekends/PHs
Tell employers what skills you have
Document Management
Microsoft Office
Microsoft Excel
Written English
Literacy
Interpersonal Skills
Written Communication
Data Entry
Access Control
Communication Skills
Administrative Support
Organizational Effectiveness
Team Player
Able To Work Independently
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