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Receptionist & Administrative Assistant

2 months ago

Singapore OLDENDORFF CARRIERS (SINGAPORE) PTE. LTD. Full time
Roles & Responsibilities

Overview

Each year, we as Oldendorff, carry about 380 million tons of bulk and unitized cargo around the world. We perform 15,000 port calls in 118 countries. On average, we operate 700 chartered and owned ships at any one time. Being with us, means working in a continuously changing internationally environment, where reliability is appreciated as is team spirit. Combined with a healthy driver to keep seeking for areas to develop you and your company to reach higher goals – we welcome you to set sail with us.

To strengthen our local team in Singapore we are looking for a Receptionist & Admin Assistant


Essential Functions:

  • Acting as first point of contact for the office, greeting and welcoming visitors creating a positive first impression
  • Serving beverage and managing meeting room bookings
  • Responsible for daily distribution of mails/reports/lists to the respective departments
  • Courier services arrangement for local and overseas documents/parcels
  • Prepare meeting rooms for video conferencing and perform general upkeep of the rooms after use
  • Making lunch/dinner reservations as required
  • Responsible for order of office stationery, name cards, pantry supplies and maintenance of pantry/office equipment
  • Corporate mobile assistance and reporting
  • Charter party documentation
  • Fire warden / First aid assistance
  • Other ad hoc duties as and when assigned by the Admin Manager


Skill Requirements:

  • Good interpersonal and verbal & written communication skills
  • Ability to work independently with minimal supervision, as well as being a strong team player
  • Having a sense of urgency and the skill to prioritize/multitask
  • Feeling comfortable in an international environment
  • Possessing a cheerful countenance, positive working attitude and a proactive approach

Required / Preferred Education and Experience:

  • GCE ‘N’ or ‘O’ Level and above
  • At least 1 or 2 years of receptionist/ customer care experience

Tell employers what skills you have

Charter
Video Conferencing
Microsoft Office
Microsoft Excel
Newspapers
Ability To Work Independently
Travel Arrangements
Ships
Team Spirit
Customer Care
Reliability
First Aid
Administrative Support
Team Player