Business Operations
2 weeks ago
Job Summary:
We are looking for a highly organized and proactive *Business Operations & HR Administrator* to manage daily office operations, human resources functions, and executive secretarial duties. This role ensures smooth internal processes, employee well-being, and administrative efficiency.
Key Responsibilities:
1. Operations & Office Management
Oversee daily office operations, ensuring a well-organized and efficient workplace
Manage office supplies, equipment maintenance, and vendor relationships
Handle procurement, logistics, and facility management
Implement and optimize operational processes to improve efficiency
Coordinate IT and infrastructure support, ensuring smooth system functionality
Monitor company expenses, budgeting, and cost-saving initiatives
2. Human Resources Management
Handle recruitment processes, including job postings, candidate screening, and interview scheduling
Prepare employment contracts, onboarding materials, and orientation programs
Maintain employee records, leave management, and HR documentation
Administer payroll, CPF contributions, and employee benefits
Ensure compliance with Singapore's employment laws (MOM guidelines)
Organize training, performance reviews, and employee engagement activities
Manage workplace safety, employee welfare, and grievance handling
3. Secretarial & Executive Support
Provide administrative support to senior management, including calendar management and meeting coordination
Prepare reports, presentations, and internal communications
Draft, review, and manage corporate documents, contracts, and correspondence
Handle corporate governance, legal filings, and liaise with regulatory bodies (ACRA, MOM, IRAS)
Organize travel arrangements, visas, and accommodation.
Provide executive secretarial support, including scheduling and documentation
Handle corporate governance and administrative reporting
Desired Qualifications and Skills:
- Degree in Business Administration. Master's degree is a plus.
- At least 1 year of relevant experience. Fresh graduates are welcomed to apply.
- Proficiency in basic computer programs, Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong analytical, interpersonal, communication and negotiation skills, with high level of professionalism and confidentiality.
- Good team player, excellent planning, documentation, problem-solving, organizational and time management skills.
- Able to work with face pace environment.
- Has self-initiatives qualities and positive learning attitude.
- Proficiency in Mandarin language is essential in view of regular communication with Taiwan subsidiary in Mandarin.
Please apply with your CV in word document format. We regret to inform that only shortlisted candidates will be notified.
Tell employers what skills you haveVendor Relationships
Microsoft Office
IRAs
Administration
Payroll
Employee Engagement
Procurement
Equipment Maintenance
Employee Benefits
Administrative Support
Budgeting
Human Resources
Screening
Scheduling
Infrastructure Support
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