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Secretary (Sales & Marketing)

2 months ago

Singapore SHERATON TOWERS SINGAPORE HOTEL Full time
Roles & Responsibilities

Responsible for supporting the EAM of Sales & Marketing (DOSM) in all sales functions to achieve department goals and objectives.


RESPONSIBILITIES:

· Ensure all reports are secured in time for prompt circulation, submission and filing.

· Ensure proper filing of sales files, collaterals and documents.

· Ensure proper care and maintenance of all sales equipment.

· Maintain proper inventory of sales supplies and stocks.

· Ensure proper update and maintenance of all sales templates and reports.

· Roster and record schedules for annual leave, Saturday duties, TEP duty, HOD sessions, performance reviews, sales meetings, and other meetings and activities.

· Assist the EAM, S&M in preparing and posting monthly production reports for Sales, Catering and Reservations Departments and in implementing the sales incentive scheme.

· Assist the EAM, S&M in follow up of sales leads and closure of contracts and rooming lists.

· Assist the EAM, S&M in maintaining database to ensure all information is accurate and updated.

· Assist the EAM, S&M to reply to client telephone and email enquiries promptly while they are out of office.

· Prepare and send proposals, contracts, and other reports and submissions as required by the EAM, S&M.

· Prepare welcome cards, invite cards, amenity forms, requisition forms and other forms as scheduled and/or required by the EAM, S&M.

· Actively participate in client activities like site inspections, entertainments and client events to build rapport with key contacts.

· Assist the EAM, S&M in planning and execution of client events and activities.

· Assist the EAM, S&M to liaise closely with other departments within the hotel to ensure efficient and regular communication of sales activities.

· Assist the EAM, S&M with travel arrangement plans and related activities.

· Develop and maintain a good working relationship with associates of all Marriott Global Sales Offices and properties.

· Attend and take then circulate minutes of meetings and participate in projects and events as required.


Tell employers what skills you have

Microsoft Office
Microsoft Excel
Travel Arrangements
Interpersonal Skills
Inventory
Books
Administration
Accounting
Administrative Support
Team Player
Microsoft Word
Requisition
Catering
Able To Work Independently
Circulation

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