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F&B Admin Support

2 months ago

Singapore MyCareersFuture Full time

Roles & Responsibilities

Job Title: F&B Admin Support

Location : 10 Buangkok View, Singapore 539747 (Institute of Mental Health campus)

Working Hours:

Monday Friday: 8 AM to 5 PM Saturday: 8 AM to 12 PM May be required to work on weekends and Public Holidays if operational needs arise.

Job Description:

Administrative Management:

Prepare the monthly timesheet for staff and beneficiaries. Coordinate interviews and intake assessments for clients referred by our partners. Maintain records for F&B purchases and invoicing. Prepare signage (e.g., food tags) for events. Create delivery orders and manage the corresponding filing processes. Ensure the maintenance of a proper filing system and accurate record-keeping for clients. Update personal files of team members and beneficiaries, including leave tracking, public holidays, food hygiene certifications, and confidential documents. Draft correspondence, reports, and meeting notes as required.

Staff/Beneficiary Management:

Ensure all incoming employees comply with company policies. Promote and maintain a positive working environment that fosters collaboration and productivity.

Inventory and Cost Management:

Support the Chef in estimating consumption, forecasting requirements, and manually monitoring inventory. Assist in cost control efforts and minimizing waste, ensuring optimal use of resources.

Halal Certification Maintenance:

Serve as the Halal Team Lead, responsible for the ongoing maintenance and renewal of the Halal certification. Participate in the Halal Competency Assessment (HCA) as needed, ensuring full compliance with Halal standards across the team. Certification in the Halal Competency Assessment (HCA) is preferred but not required.

Safety and Compliance:

Act as the representative for workplace safety and health, ensuring adherence to safe management measures, protection for toxic plume scenarios, and fire safety regulations.

Job Requirements:

Proficiency in MS Office, particularly Excel. Strong interpersonal and communication skills. Ability to work both independently and as part of a team. Patience and passion for working with people with disabilities and the disadvantaged. Experience or certification in Halal Competency Assessment (HCA) will be an advantage.