Administrative Executive

1 month ago

Singapore CAPITAL COLLEGE OF THE ARTS, MANAGEMENT AND TECHNOLOGY PTE. LTD. Full time
Roles & Responsibilities

Capital College represents an innovative and dynamic tertiary institution, drawing in students

from regions like China, South Korea, Taiwan, India, and Southeast Asia. The College offers

an advanced, forward-thinking curriculum, preparing students with a Diploma, Bachelors, or

Masters degree to successfully transition into various dynamic industries.


Job Opportunity:

The Student Admissions Executive plays a vital role in managing the student journey from

initial inquiry through to successful enrollment. This position serves as the primary

touchpoint for prospective students, parents, and education partners, ensuring a smooth and

efficient admissions process while maintaining high service standards. The role combines

administrative expertise with student-facing responsibilities to support Capital Colleges

enrollment goals and student success initiatives.


Key Responsibilities:

Student Admissions and Enrollment

 Process new student applications from initial inquiry to enrollment confirmation

 Review and verify application documents according to admission criteria

 Prepare and issue offer letters to successful applicants

 Handle student pass applications for international students

 Conduct pre-enrollment briefings for new students

Documentation and Records

 Maintain accurate student records in the College database system

 Process student withdrawals and deferrals

 Generate enrollment reports and statistics

 Ensure compliance with document retention policies

 Update student information and status changes

Stakeholder Communication

 Respond to admission inquiries from prospective students and parents

 Coordinate with recruitment agents on application status updates

 Liaise with government authorities (ICA, SEAB, CMPB) for student matters

 Provide updates to relevant departments on enrollment status

Administrative Support

 Arrange student orientation programs

 Assist in planning recruitment activities and admission events

 Support document verification processes

 Prepare weekly status reports on application processing

 Handle administrative tasks related to student admissions

Student Support

 Guide applicants through the admission requirements and procedures

 Assist students with application-related documentation

 Provide information about course offerings and admission requirements

 Direct students to appropriate departments for specific inquiries

Key Focus Areas:

 Student Admissions Management

 Enrollment Services

 Stakeholder Communication

 Student Documentation

 Administrative Support

Essential Requirements:

 A Bachelor degree OR a Diploma with a minimum of 1 years experience in a

customer-facing role

 Fluency in English

 Strong documentation skills with attention to detail in managing student records and

applications

 Demonstrated proficiency in:

o Microsoft Office 365 (especially Excel for student data management)

o Google Workspace

o Database management systems

 Experience in handling confidential information with discretion

 Proven track record of meeting deadlines and handling multiple priorities

 Ability to work occasional extended hours during peak admission periods


Key Attributes for Success:

 Demonstrates natural ability to put students at ease and make them feel welcomed

 Shows patience and clarity when explaining complex procedures to students and

parents

 Adapts communication style effectively between different audiences (students,

parents, agents, authorities)

 Takes initiative to learn new systems and processes, especially during peak admission

periods

 Coordinates smoothly with other departments like Finance, Academic Affairs, and

Student Services

 Identifies potential issues in student applications early and proposes practical

solutions

 Maintains composure and provides clear guidance during high-volume periods


Only shortlisted candidates will be notified.


If you are notified, the candidates will be required to successfully complete a short

task to verify your skills and abilities.


Closing Date: December 30 2024, or until position is filled.


Tell employers what skills you have

Microsoft Office
Microsoft Excel
Customerfacing
Data Management
Documentation Skills
Drawing
Administration
Data Entry
Microsoft Office 365
Compliance
Attention to Detail
Administrative Support
Excel
Statistics
Capital

  • Senior Administrative Director

    4 weeks ago

    Singapore AP EXECUTIVE PTE. LTD. Full time

    AP EXECUTIVE PTE. LTD.Salary: SGD 180,000 - 200,000 per annumJob Description:This leadership role combines the responsibilities of overseeing public relations (PR) efforts with administrative and operational management within a family office in Singapore.Working closely with the Chairman and other executives to coordinate and implement business strategies...

  • Executive Access

    5 days ago

    Singapore Executive Access Full time

    We are seeking an experienced Global Compliance Expert to join our team at Executive Access.**Job Summary:**The ideal candidate will be responsible for providing general compliance support including account opening processes, liaising with banks for documentation collection, and general operational support.**Responsibilities:Provide general compliance...

  • Administrative Operations Coordinator

    4 weeks ago

    Singapore PEOPLE PROFILERS (EXECUTIVE SEARCH) PTE. LTD. Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Executive to join our team at People Profilers Pte Ltd in Kent Ridge. As an Administrative Executive, you will play a crucial role in supporting our finance department with administrative duties.Key ResponsibilitiesMaintain accurate records and accounts for all monies...

  • Financial Compliance Specialist

    1 month ago

    Singapore Executive Access Full time

    About Executive AccessExecutive Access is a prestigious organization that requires highly skilled professionals to support its operations. We are committed to delivering exceptional services and strive to maintain the highest standards of excellence.Job OverviewWe are seeking a Financial Compliance Specialist to join our team. This role will involve...

  • Team lead, hr

    4 weeks ago

    Singapore TMF Administrative Services Malaysia Sdn. Bhd. Full time

    About TMF Group TMF Group is a leading global provider of high-value business services to clients operating and investing globally. We focus on providing specialized and business-critical financial and administrative services that enable our clients to operate their corporate structures, finance vehicles and investment funds in different geographical...

  • Administrative Executive

    3 weeks ago

    Singapore NACKCO ENGINEERING PTE LTD Full time

    Roles & Responsibilities Office Management – oversee that the office is clean, productive, and organized. Ensuring that the office is organized, all the amenities are properly functioning, and the equipment is in working order forms part of the day-to-day activities of an admin executive. Admin executives ensure that the other personnel in the office can...

  • Administrative Executive

    3 weeks ago

    Singapore NACKCO ENGINEERING PTE LTD Full time

    Roles & Responsibilities Office Management – oversee that the office is clean, productive, and organized. Ensuring that the office is organized, all the amenities are properly functioning, and the equipment is in working order forms part of the day-to-day activities of an admin executive. Admin executives ensure that the other personnel in the office can...

  • Administrative Executive

    1 month ago

    Singapore CARITAS SINGAPORE COMMUNITY COUNCIL LIMITED Full time

    Roles & ResponsibilitiesAdministrative AssistantWe are looking for a passionate, highly organized and motivated Administrative Assistant to join us at Caritas Agape Village in Toa Payoh.You will play a vital role in ensuring the smooth administrative operation of our organization. Your key responsibilities will include:Meeting Support: Taking accurate...

  • Administrative Executive

    2 weeks ago

    Singapore CARITAS SINGAPORE COMMUNITY COUNCIL LIMITED Full time

    Roles & ResponsibilitiesAdministrative AssistantWe are looking for a passionate, highly organized and motivated Administrative Assistant to join us at Caritas Agape Village in Toa Payoh.You will play a vital role in ensuring the smooth administrative operation of our organization. Your key responsibilities will include:Meeting Support: Taking accurate...

  • Executive Administrator

    3 weeks ago

    Singapore I2R CONSULTING & ENGINEERING SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesWe are seeking a highly organized and detail-oriented Executive Administrator to join our team. As an Executive Admin, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day activities. Your responsibilities will include:- Performing data entry tasks with accuracy and efficiency- Coordinating...

  • Executive Administrator

    2 weeks ago

    Singapore I2R CONSULTING & ENGINEERING SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesWe are seeking a highly organized and detail-oriented Executive Administrator to join our team. As an Executive Admin, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day activities. Your responsibilities will include:- Performing data entry tasks with accuracy and efficiency- Coordinating...

  • Corporate Support Specialist

    2 weeks ago

    Singapore Executive Access Full time

    Executive Access is seeking a highly skilled Corporate Support Specialist to join our team.As a key member of our organization, you will be responsible for providing administrative support to our company directors. This includes general administrative duties, such as maintaining records and handling correspondence, as well as finance and accounting related...

  • Administrative Executive

    4 weeks ago

    Singapore YSG ENGINEERING PTE. LTD. Full time

    Job Title: Administrative ExecutiveWe are seeking an experienced Administrative Executive to join our team at YSG ENGINEERING PTE. LTD.Job Description:The successful candidate will be responsible for handling general clients' enquiries, quotations, order processing, and fulfillment. This includes Accounts Payable (Invoices and Payments) and updating of...

  • Managing director, singapore

    4 weeks ago

    Singapore Page Executive Full time

    Lead Singapore's premier corporate healthcare administration. Drive the company's long-term growth and enhance its industry reputation. About Our Client Our client is a rapidly growing regional healthcare provider focused on improving healthcare and quality of life across Southeast Asia. In Singapore, the group operates multiple subsidiaries...

  • Executive Search Consultant

    4 weeks ago

    Singapore RICHDALE INTERNATIONAL EXECUTIVE SEARCH PTE. LTD. Full time

    Job Overview:">We are seeking a seasoned Executive Search Consultant to join our team at RICHDALE INTERNATIONAL EXECUTIVE SEARCH PTE. LTD.About the Role:">This is an exciting opportunity for a skilled recruitment professional to leverage their expertise in executive search and placement services.Key Responsibilities:">Develop and maintain strong...

  • Executive Assistant

    4 weeks ago

    Singapore Executive Access Full time $100,000

    You will be required to support the company directors in the following General administrative duties General Finance and accounting related work Liaising with bankers to provide documentation for KYC purpose To qualify for this role, you must possess Minimum 2 years working in a family office environment Some prior experience in general...

  • Executive Assistant

    1 month ago

    Singapore Executive Access Full time

    You will be required to support the company directors in the following General administrative duties General Finance and accounting related work Liaising with bankers to provide documentation for KYC purpose To qualify for this role, you must possess Minimum 2 years working in a family office environment Some prior experience in general finance experience...

  • Business Operations Coordinator

    4 weeks ago

    Singapore Executive Access Full time

    You are invited to apply for a challenging role as Business Operations Coordinator at Executive Access.Job SummaryThis is an exciting opportunity to support our company directors in various administrative and finance-related tasks. If you have a strong background in family office environments, general finance experience, and hold a degree or diploma...

  • Administrative executive

    3 weeks ago

    Singapore College Of Allied Educators Pte Ltd Full time

    Duties and Responsibilities of Administrative Executive Reporting Lines: This position reports directly to the College Director. The incumbent’s primary role is to support the College Director in: Provide administrative support to facilitate the smooth running of courses; Act as the primary point of contact for students with feedback, suggestions, or...

  • Administrative Executive

    3 weeks ago

    Singapore SING SPARE PARTS CO PTE. LTD. Full time

    Roles & ResponsibilitiesPosition Summary:We are looking for a highly organized and motivated Admin Executive to join our dynamic team. This role is key to ensuring the smooth functioning of daily operations within the office. The Admin Executive will handle a variety of administrative tasks, support the management team, and assist with various operational...