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PA to Director

2 months ago

Singapore RS RECRUITMENT AGENCY LLP Full time
Roles & Responsibilities

It's important to note that the personal assistant to a director often plays a crucial role in facilitating the smooth operation of the director's responsibilities and may be required to adapt to changing priorities, tasks, and ad-hoc duties assign by director.


For this position:

  • Travelling overseas with the Director
  • Flexible with changes in schedule (eg, OT, etc)
  • Able to multitask and communicate fluently
  • Good time management skills


Calendar Management

  • Schedule and coordinate appointments, meetings, and events for the director.
  • Manage the director's calendar to ensure efficient use of time and prioritize important tasks.

Communication

  • Screen and manage phone calls, and other correspondence.

Travel Arrangements

  • Liaising travel arrangements with admin department, including booking flights, hotels, and transportation.
  • Prepare travel itineraries and ensure all necessary arrangements are in place.
  • Organize and maintain receipts, records, and documentation for company claim.

Information Management

  • Conduct research and gather information as requested by the director.

Confidentiality

  • Handle sensitive information with discretion and maintain confidentiality.

Event Planning

  • Assist in planning and organizing personal events, conferences, or functions.

Liaison Role

  • Act as a liaison between the director and other staff members, and external contacts.

Problem Solving

  • Anticipate potential issues and proactively address them.
  • Troubleshoot problems and find efficient solutions.

Personal Support

  • Provide personal support to the director, which may include managing personal appointments or tasks.

Time Management

  • Help the director manage their time effectively, ensuring they focus on high-priority tasks.

Technology Skills

  • Proficiency in using office software, email, and other relevant tools.


Yee Jie Ling Jaslin | EA Reg. no.: R1440114

RS Recruitment Agency LLP | EA Licence no.: 17C8809



Tell employers what skills you have

Ability to Multitask
Microsoft Office
Travel Arrangements
Stress
Interpersonal Skills
Arranging
Information Management
Data Management
Problem Solving
Administration
Event Planning
Transportation
Pressure
Time Management
Communication Skills
Office Software
Administrative Support
Screening
Scheduling

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