Executive Assistant

1 week ago

Singapore LEVANTA MANAGEMENT PTE. LTD. Full time
Roles & Responsibilities

Job Purpose:

As the Executive Assistant for the regional HQ, you will report to our CEO. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a keen ability to anticipate needs. This role requires a combination of administrative proficiency, strategic thinking, and impeccable attention to detail to ensure seamless operations and enable our executive team to focus on strategic priorities.

Role & Responsibilities:

Administration

· Provide comprehensive administrative support to CEO, including managing calendars, scheduling meetings, arranging travel itineraries and logistics and handling expense reports with discretion.

· Translate official government and regulatory documents (English and Vietnamese).

· Receive and forward communications to different staff and departments.

· Organize meetings and meeting schedules for each department and ensure conference rooms and other meeting spaces are prepared prior to use.

· Support accounting department to process invoices, make payments, and track receipts.

· Support human capital department to ensure local and visiting team members' business needs are met.

· Other administration duties as required by CEO; filing, scanning, faxing, courier delivery and receipts, answering phone calls, and responding to emails.

Communication Liaison

· Serve as a primary point of contact between executives and internal/external stakeholders, demonstrating professionalism and diplomacy in all interactions.

· Facilitate clear and efficient communication channels to ensure timely dissemination of information.

Organization and Confidentiality

· Organize and prioritize incoming requests and correspondence, ensuring that urgent matters are addressed promptly, and non-urgent matters are appropriately delegated or deferred.

· Maintain confidentiality and handle sensitive information with the utmost discretion.

Projects Support

· Assist with the coordination and execution of special projects, initiatives, and events, collaborating with cross-functional teams to drive successful outcomes.

· Follow-up actions to ensure alignment with project timelines.

· Help management to identify workflow issues and find solutions.

· Create, prepare, and deliver reports to various departments.

Strategic Support

· Research, compile data, and prepare presentations, reports, and briefing materials to support executive decision-making processes.

· Proactively identify opportunities for process improvements and implement solutions to optimize workflow efficiency.

· Coordinate with local government entities for reporting and site visits.

· Ensure compliance with Company ESG policies.

· General business development activities.

Relationship Management

· Cultivate strong relationships with key stakeholders, both internally and externally, to facilitate collaboration and foster a positive organizational culture.

· Anticipate needs and act as a trusted advisor, exercising sound judgment and discretion in all interactions.

Vendor Management

· Overall responsible for travel and logistics within Vietnam.

· Serve as main point of contact for local travel and hotel vendors in Vietnam.

Requirements

§ Bachelor's Degree or equivalent qualification.

§ Bilingual, in English and Vietnamese.

§ Prior experience in the Renewable Energy industry is a plus.

§ Proven experience as an EA, or equivalent role, supporting C-suite executives or senior leadership.

§ Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.

§ Discretion and confidentiality in handling sensitive information.

§ Ability to adapt to evolving priorities and navigate ambiguity with resilience and tact.

§ Tactical thinking and ability to pre-empt challenges.

§ Able to plan and execute under defined procedures.

Tell employers what skills you have

Local Government
Ability to Multitask
Microsoft PowerPoint
Travel Arrangements
Arranging
Relationship Management
Administration
Vendor Management
Attention to Detail
Administrative Support
Diplomacy
Renewable Energy
Scheduling
Energy Industry
Human Capital

  • Senior Ship Crewing Executive

    3 weeks ago

    Singapore EXECUTIVE OFFSHORE PTE. LTD. Full time

    Roles & ResponsibilitiesExecutive Offshore was established to provide high quality services to the offshore industry. The company operates an exclusive fleet of modern offshore vessels to cater to clients requiring quality offshore support services in the Oil and Gas Industry.Executive Offshore is part of Executive Group, an ensemble of seven maritime...

  • Senior Ship Crewing Executive

    3 weeks ago

    Singapore EXECUTIVE OFFSHORE PTE. LTD. Full time

    Roles & ResponsibilitiesExecutive Offshore was established to provide high quality services to the offshore industry. The company operates an exclusive fleet of modern offshore vessels to cater to clients requiring quality offshore support services in the Oil and Gas Industry.Executive Offshore is part of Executive Group, an ensemble of seven maritime...

  • Accounts Executive

    4 days ago

    Singapore THE EXECUTIVE CENTRE SGP PTE. LIMITED Full time

    Roles & ResponsibilitiesPosition: Accounts Executive (AP):Working in a dynamic and diversified team, the Accounts Executive will be reporting to Assistant Accountant. This role aims to assist and collaborate with Assistant Accountant in accounts payable tasks.What you are expected· Perform day to day verification and recording of expenditures and payments,...

  • Snr Accounts Executive

    4 days ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Roles & ResponsibilitiesJob DescriptionJob Scope:Responsible for the maintenance of partial accounts payable and receivable, general ledger, assisting in credit control and cover duties when necessaryJob RequirementMinimum 3 years of relevant experience in accounting and book keeping, preferably in the hospitality industry Service-oriented and committed to...

  • Administrative Executive

    2 weeks ago

    Singapore EXECUTIVE OFFSHORE PTE. LTD. Full time

    Roles & ResponsibilitiesJob HighlightsWalking distance from Tanjong Pagar MRT Working hours: Monday - Friday 9 am - 6 pm Salary range: $2500 - $4000 (Depending on experience) Contract Job Opportunity (6 months and extendable) possible to convert to permanentResponsibilitiesProvide administrative support to the Chartering Department by conducting market...

  • Account Executive

    4 days ago

    Singapore RICHDALE INTERNATIONAL EXECUTIVE SEARCH PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description:You need to prepare and execute in Account Receiver, Account Payable, bank reconciliation, and full sets of Account. You need to arrange payment schedule, updating and follow up on the payment schedule. to submit daily and weekly report to the management and work closely with the management to avoid any operation...

  • Executive Assistant

    4 days ago

    Singapore Recruit Express Pte Ltd Full time

    Job SummaryWe are seeking a highly skilled Executive Assistant to join our team at Recruit Express Pte Ltd. As an Executive Assistant, you will provide administrative support to our executives and contribute to the smooth operation of our office.SalaryThe salary for this role is between $2000 and $3500 per month.Job DescriptionYour key responsibilities will...

  • Assistant Director of Sales

    4 days ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Roles & ResponsibilitiesKey Responsibilities:Build and maintain relationship with corporate clients , relocation agencies and business associates Provide total account management to assigned corporate accounts to maintain and develop new business opportunities. Undertake research and tele sales to identify new potential accounts. Identify and generate...

  • Retail Executive

    4 days ago

    Singapore THE EXECUTIVE HOME STORE PTE LTD Full time

    Roles & ResponsibilitiesJob DescriptionPromote sales of Italian imported furniture and lifestyle accessoriesIdentify marketing opportunities for new customersMaintain and service existing customers' databaseEngaging customers with service excellenceMaintain showroom's display orderliness and cleanlinessGood professional customers' care and servicesAssist in...

  • Executive Assistant

    3 weeks ago

    Singapore OXFORD GRAPHIC PRINTERS PTE LTD Full time

    Roles & ResponsibilitiesExecutive Assistant / Secretary - Strategic Partner & Operational Excellence ChampionJob Summary:Become a trusted partner to our executive team, providing strategic support and driving operational excellence. As an Executive Assistant, you'll play a pivotal role in ensuring the smooth and efficient operation of our...

  • Executive Assistant

    2 weeks ago

    Singapore WAH LOON PLANT & INSTRUMENTATION PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description:The Executive Administrative Assistant will provide comprehensive support to senior executives, including preparing budget reports and management updates for the business unit. This role ensures effective communication and smooth operations within the team by managing schedules, coordinating meetings, handling...

  • Executive Assistant

    3 weeks ago

    Singapore STANTON CHASE INTERNATIONAL PTE. LTD. Full time

    Roles & ResponsibilitiesRoles and responsibilities:· Research, Identify and map key companies in assigned sectors to assist marketing and partners/ consultants· Prepare sector reports, research specific to country, region or industry· Assist with research for mapping candidates for specific assignments.· Assist in Industry research/news research where...

  • Executive Assistant

    7 days ago

    Singapore V'SPICE PTE. LTD. Full time

    Roles & ResponsibilitiesExecutive Assistant (EA)We are seeking for a highly organized and proactive Executive Assistant to provide administrative and operational support to management. This role requires strong multitasking abilities, efficiency, and excellent communication skills. Job Description:Perform secretarial and administrative duties Assist in data...

  • Executive Assistant

    1 week ago

    Singapore BEN LINE AGENCIES (SINGAPORE) PTE LTD Full time

    Roles & ResponsibilitiesBy report directly to the Group Managing Director, and indirectly to Group Directors and Executive Management team members, this role is accountable for:Providing administrative support to the Group Managing Director and Group Directors, aiding general management functions. Identifying and developing efficient internal processes to...

  • Executive Assistant

    3 weeks ago

    Singapore SMART INFORMATION MANAGEMENT SYSTEMS PRIVATE LIMITED Full time

    Roles & ResponsibilitiesExecutive SummarySmart IMS Inc provides Digital technology & Cloud transformation services, Application & Infrastructure Management Services, Unified Communications and Insurance implementation services to customers across the Americas, Europe, Middle East, and Asia-Pacific regions. As the trusted technology and business partner of...

  • Executive Assistant

    3 weeks ago

    Singapore SMART INFORMATION MANAGEMENT SYSTEMS PRIVATE LIMITED Full time

    Roles & ResponsibilitiesExecutive SummarySmart IMS Inc provides Digital technology & Cloud transformation services, Application & Infrastructure Management Services, Unified Communications and Insurance implementation services to customers across the Americas, Europe, Middle East, and Asia-Pacific regions. As the trusted technology and business partner of...

  • Executive Assistant

    2 days ago

    Singapore Recruit Express Pte Ltd Full time

    About the RoleWe are seeking a highly skilled Executive Assistant to join our team at Recruit Express Pte Ltd. In this role, you will be responsible for establishing and implementing policies and procedures to maintain a smooth work environment.You will collaborate closely with senior executives to achieve organizational goals and deliver exceptional...

  • Receptionist

    1 week ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Roles & ResponsibilitiesAdministrative Assistant (Business Centre Office)Key Responsibilities:Greet and welcome guest in a professional and friendly manner. Manage Business office activities, including maintaining the front desk area and ensuring a welcoming environment. To upkeep and maintain the professional as representative being well-groomed and...

  • Executive Assistant

    2 weeks ago

    Singapore BLUEFIELD RENEWABLE ENERGY PTE. LTD. Full time

    Roles & ResponsibilitiesAbout BluefieldHeadquartered in Singapore, Bluefield Renewable Energy Pte Ltd (BRE) is a Decarbonization Platform Transforming Waste into Valuable Resources and Capturing Carbon for a Sustainable Future.Be part of driving Net Zero Targets with usJob DescriptionLocation: Joo Koon & Tuas areasJob Type: Part-Time (2-3 days per week, with...

  • Private Bank Assistant Relationship Manager

    3 weeks ago

    Singapore BTI EXECUTIVE SEARCH PTE. LTD. Full time

    Roles & ResponsibilitiesEstablished Private Bank is seeking for seasoned Assistant Relationship Manager.ResponsibilitiesPerform clients consultation Responsible for account openings and processing of clients' orders Provide Private Bankers support in sales administrative matters and attend to clients' enquiries and needsRequirementsEquipped with...