Admin Support Temp

3 weeks ago


Singapore BUSINESS EDGE PERSONNEL SERVICES PTE LTD Full time
Roles & Responsibilities

Job Scope:


Meeting Coordination:

· Set up and schedule meetings, including liaising with stakeholders to confirm availability and polling for suitable dates.

· Prepare meeting agendas, distribute materials, and ensure all logistics are in place.

· Attend meetings, take accurate minutes, and circulate them to relevant parties in a timely manner.

Project Administration & Support:

· Provide administrative support to the Project Director, managing calendars, travel arrangements, and other PA-related tasks.

· Track and manage project timelines, ensuring key milestones are met and any delays or issues are reported.

· Assist in drafting project-related documents, reports, and presentations.


Documentation & Filing:

· Maintain organised and up-to-date filing systems, both physical and digital, ensuring all project documents are easily accessible.

· Ensure proper documentation of project deliverables, including approvals, revisions, and correspondence.

· Implement and manage records retention policies in compliance with organisational standards.


Administrative Duties:

· Handle correspondence, emails, and phone calls on behalf of the Project Director.

· Prepare and process expense claims, purchase orders, and other administrative documentation.

· Manage office supplies and liaise with vendors for procurement.


Staff Onboarding Support:

· Coordinate the preparation of onboarding materials and project files for new staff.

· Assist in scheduling orientation sessions and ensuring new hires are familiarised with relevant team members and office protocols.

· Ensure that all necessary documents, contracts, and compliance requirements are completed and filed appropriately for new employees.

· Coordinate with relevant teams to ensure that workstations are ready for new joiners


Procurement Support:

· Support the preparation of procurement documents as needed for the project.

· Prepare purchase orders, seek approvals, and track the status of orders to ensure timely delivery.

· Maintain accurate records of procurement processes, including quotations, invoices, and payment documentation.

· Ensure compliance with procurement policies and budget guidelines.


Stakeholder Liaison:

· Act as the primary point of contact for internal and external stakeholders regarding project administration and scheduling matters.

· Ensure clear and timely communication between the Project Director and other team members or external partners.


Working Arrangement:

Location: Clarke Quay

Contract Duration: 3 Months

Working Hours:

Mon – Thu: 8.30am to 6.00pm

Fri: 8.30am to 5.30pm

Salary: Monthly Rated


Job Requirements:

· Degree with at least 3-5 years of experience in an administrative or project support role, preferably in the public sector.

· Experience in procurement processes and vendor management is a plus.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and experienced in using scheduling and documentation tools.

· Excellent written and verbal communication skills.

· Strong organisational and multitasking abilities with attention to detail.


EA License No.: 96C4864

Reg. No.: R22110485



Tell employers what skills you have

Customer Service Skills
Admin activities
Administration
admin work
admin support
General admin duties
Administrative Support
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customer service support
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