Administrative Assistant/ Broker
2 weeks ago
Company Overview
Clarksons is the world's leading provider of integrated shipping and offshore services, bringing our connections and experience to an international client base. Our intelligence adds value by enabling clients to make more efficient and informed decisions. Our global reach, local knowledge and expertise is what makes us unique.
To understand more about day-to-day life at Clarksons, and what you can expect from us as an employer, visit us at www.clarksons.com.
Division
Dry Cargo chartering is a varied and complex market involving more than three billion tonnes of cargo each year. Our experienced team based in 15 countries acts as a vital link between charterers and shipowners who need to transport the goods required by a growing global population.
What you will be doing
- Accurately and efficiently entering data into spreadsheets.
- Preparing tonnage and cargo reports, or any other ad-hoc reports as required for the Broking desk.
- Performing general administrative tasks, including data input, photocopying, and scanning.
- Collaborating with the Finance and Operations teams on administrative matters.
- Supporting other ad-hoc duties as assigned.
- Assisting Senior Brokers on the Handymax desk with day-to-day activities.
- Updating tonnage positions and market tonnage for clients, including charterers and shipowners.
- Supporting the setup and negotiation of deals, including presenting business to potential clients, negotiating contract terms, and ensuring contract completion with necessary follow-ups.
- Maintaining knowledge of relevant charter party forms and company standard terms.
- Interacting with clients to foster strong working relationships.
- Attending meetings and events with clients as required.
- Maintaining databases, preparing market reports, and sharing them with clients.
- Helping manage internal data flow for key market information and maintaining a daily market activity database.
What we are looking for
Key Attributes
- A Bachelor's from a reputable university will be highly regarded
- Strong data entry skills with high attention to detail.
- Proficiency in Microsoft Office.
- Well-organized, with excellent time management skills and the ability to multi-task under tight schedules.
- A positive and flexible attitude, with the ability to work collaboratively as part of a team.
- Fresh Diploma holders with limited work experience are welcome to apply.
- Fluency in English and Mandarin to liaise with colleagues on the desk.
- Personable and engaging and able to build strong working relationships with clients.
- Good commercial judgement with good negotiation skills.
- Driven, self-motivated and client focused.
- Availability to start immediately is preferred.
Negotiation
Ability to Multitask
Charter
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Travel Arrangements
Office Management
Data Entry
Attention to Detail
Spreadsheets
Administrative Support
Databases
Shipping
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