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Operations Administration Executive

2 months ago

Singapore MyCareersFuture Full time

Roles & Responsibilities

Operations Administration

· Updating and ensuring the Ops Scheduler information is up to date.

· Managing and updating Operations Staff database.

· Managing and updating of HRIS system and Operations staff leave application.

· Overtime data logging and reporting for operations staff

· Providing administrative support with documentation preparation.

· Providing administrative support with Operations

· Sourcing for Vendor related to operations consumables and services requirement.

Perform SAP systems process:

· Purchase Requisition PR (Services and Consumable)

· Perform process of GR, PGI, POD

Execute & Support IT Application, HSSEQ and Continuous Improvement Initiatives:

· Participate workplace maintains the 5S standard as stipulated by the Company for the support of Workplace Health and Safety requirements.

· Perform WSH activities to ensure personal compliance to requirements. Highlight WSH shortcomings in existing processes.

· Perform safety and health risk assessment. Maintain safety, health, and operational quality standards.

· Report WSH incidents.

· Adopt the use of technologies, electronic tools and devices.

· Participate in key activities and milestones in technology implementation projects.

· Assist in ongoing records and information review to determine the effectiveness of work processes and procedures.

Support the continuous improvement of productivity and safety.

· Support Human Capital Development:

· Perform competencies assessment to identify learning & development needs.

· Participate and support team succession plan.

Others:

· Perform other related duties as assigned by your superior or manager from time-to-time.

Requirements:

· Diploma in business administration, logistic or supply chain management

· 2+ years of experience as an Operations Administrator/Coordinator or in a similar position.

· Strong organisational and administrative skills.

· Excellent communication skills, both written and verbal.

· Detail-oriented with strong analytical and problem-solving skills.

· Ability to multitask.

· Microsoft office

· SAP