Personal Assistant

2 months ago


Singapore THE FULLERTON HOTEL Full time
Roles & Responsibilities

SUMMARY

We are seeking a highly organized and proactive individual to join our team as a Personal Assistant to the Directors. In this role, you will provide comprehensive support to the Directors by efficiently managing personal and corporate tasks. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and the ability to handle sensitive information with the utmost discretion.


ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Efficiently manage and prioritize personal tasks and errands, ensuring timely completion and high-quality outcomes.
  • Manage and maintain calendars, including scheduling appointments, meetings, corporate and social engagements, while proactively resolving conflicts and ensuring efficient use of time.
  • Coordinate and schedule business trips and family holidays, including travel transportation, accommodations, itinerary and expense reporting, while considering individual preferences and requirements.
  • Conduct research and provide comprehensive information and follow-through on various topics, such as local services, travel destinations, gifting and entertainment options, to support decision-making. This would include making recommendations for gift ideas, purchase gifts, and arrange for their delivery on special occasions.
  • Maintain an organized system for tracking important dates, such as birthdays, anniversaries, and other significant events, and assist in planning and coordinating celebrations.
  • Assist with personal budgeting and financial management, including tracking expenses, preparing reports, and reconciling accounts.
  • Serve as a liaison between the Director and external parties, including VIP guests, family members, vendors, and service providers, ensuring clear and timely communication.
  • Manage and prioritize official communication and liaison, including phone calls and emails, on behalf of the Director/ s, acting as a primary point of contact between internal and external stakeholders, including but not limited to executives in HQ based in Hong Kong.
  • Handle personal correspondence, draft letters and emails, and prepare documents, presentations, and reports as required.
  • Organize and coordinate events including to arrange venues, catering, invitations, and logistics for successful events.
  • Screen incoming calls, emails, and other communications, prioritizing and responding on behalf of the Director, when necessary, while maintaining professionalism and confidentiality.
  • Maintain confidentially regarding sensitive personal and professional information.
  • Assist with the planning and execution of time-sensitive projects and coordinating resources.
  • Driver Liaison and vehicle management to coordinate with driver and oversee vehicle management to ensure the Director’s transportation needs are met efficiently and safely.
  • Collaborate with cross-divisional teams on special projects, ensuring effective communication and project completion.

Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Entertainment
Financial Management
Travel Arrangements
Arranging
VIP
Administration
Data Entry
Transportation
Pressure
Administrative Support
Budgeting
Scheduling
Catering
  • Personal Assistant

    1 day ago


    Singapore EPYPHITE PTE. LTD. Full time

    Roles & ResponsibilitiesPosition Overview:We are seeking a highly proactive, organized, and detail-oriented Personal Assistant to manage both professional and personal affairs. The ideal candidate must possess strong administrative, writing, scheduling, and communication skills. They will support daily operations, travel arrangements, recruitment tasks, and...

  • Personal Assistant

    16 hours ago


    Singapore SKILL MILL PRIVATE LIMITED Full time

    Job Title: Personal AssistantWe are seeking a highly skilled and organized Personal Assistant to join our team at SKILL MILL PRIVATE LIMITED. As a Personal Assistant, you will be responsible for providing administrative support to our clients, managing complex calendars, and handling client accounts.Key Responsibilities:Manage complex calendars,...

  • Personal Assistant

    1 day ago


    Singapore OBSERVATIONAL AND PRAGMATIC RESEARCH INSTITUTE PTE. LTD. Full time

    Roles & ResponsibilitiesTHE ROLEWe are looking for a motivated Personal Assistant to work alongside the Senior Assistant and our dynamic global administration team to assist with all matters relating to the Directors’ duties. You will be part of a leading and fast-growing global healthcare research organisation with offices and collaborations around the...

  • Personal Assistant

    1 day ago


    Singapore FMV HOLDINGS PTE. LTD. Full time

    Roles & ResponsibilitiesThe Personal Assistant will support the Chairman by managing daily schedules, coordinating meetings, and handling correspondence. The role involves providing both administrative and personal assistance, requiring strong organizational skills, discretion, and the ability to multitask in a fast-paced environment.Job ScopeAdministrative...

  • Personal Assistant

    3 days ago


    Singapore MyCareersFuture Full time

    Roles & Responsibilities Responsibilities: Plan and schedule of events, meetings and appointments Handle emails and other communications Manage personal calendars Handle travel planning and relevant bookings Assist in running errands Assist in other administrative tasks including generate minutes, report and analysis Requirements: ...

  • Personal Assistant

    15 hours ago


    Singapore THE FULLERTON HOTEL Full time

    Job SummaryWe are seeking a highly organized and proactive individual to provide comprehensive support to our Directors at The Fullerton Hotel. As a Personal Assistant, you will efficiently manage personal and corporate tasks, ensuring timely completion and high-quality outcomes.Key ResponsibilitiesTask Management: Efficiently manage and prioritize personal...

  • Personal Assistant

    4 weeks ago


    Singapore Advisors Alliance Group, AIA FA Full time

    Job Title: Personal AssistantOverview:We are seeking a highly organized andproactive Personal Assistant to join our team at Advisors AllianceGroup. This role is pivotal in supporting our day-to-day operationsand providing comprehensive administrative support to our dynamicteam of financial services consultants. KeyResponsibilities: Manage andcoordinate...

  • Personal Assistant

    1 month ago


    Singapore Advisors Alliance Group, AIA FA Full time

    Job Title: Personal Assistant Overview:We are seeking a highly organized and proactive Personal Assistant to join our team at Advisors Alliance Group. This role is pivotal in supporting our day-to-day operations and providing comprehensive administrative support to our dynamic team of financial services consultants. Key Responsibilities: Manage and...

  • Personal Assistant

    16 hours ago


    Singapore PASONA SINGAPORE PTE. LTD. Full time

    Job SummaryPasona Singapore Pte. Ltd. is seeking a highly skilled and organized Personal Assistant to support our President in various administrative tasks. The ideal candidate will have excellent communication and interpersonal skills, with the ability to work independently and as part of a team.Key ResponsibilitiesTravel Arrangements: Book and manage...

  • Personal Assistant

    15 hours ago


    Singapore HEADWAY CENTURY PTE. LTD. Full time

    Job SummaryWe are seeking a highly skilled and experienced Personal Assistant to join our team at HEADWAY CENTURY PTE. LTD. The successful candidate will be responsible for managing the household and administrative tasks, ensuring the smooth operation of our household.Key ResponsibilitiesHousehold ManagementManage household staff, including hiring, training,...

  • Personal Assistant

    1 day ago


    Singapore CALL LADE ENTERPRISES PTE LTD Full time

    Roles & ResponsibilitiesResponsibilities: Plan and schedule of events, meetings and appointments Handle emails and other communications Manage personal calendars Handle travel planning and relevant bookings Assist in running errands Assist in other administrative tasks including generate minutes, report and analysisRequirements: Minimum qualification...

  • Personal Assistant

    2 months ago


    Singapore CJO Full time

    The ideal candidate will be a resourceful and detail-oriented professional with excellent communication skills and the ability to handle confidential information with discretion.Key Responsibilities: Administrative Support:Manage and organize the executive's calendar, including scheduling meetings, appointments, and travel arrangements.Handle correspondence...

  • Personal Assistant

    1 day ago


    Singapore SKILL MILL PRIVATE LIMITED Full time

    Roles & ResponsibilitiesJoin Our Team as a Personal Assistant!Are you ready to embark on an exciting career journey where you can build meaningful client relationships, enhance the use of innovative solutions, and contribute to our company's success? If so, we have the perfect opportunity for you! Enjoy a supportive and collaborative work environment with...

  • Personal Assistant

    1 day ago


    Singapore MULBERRY LEARNING CENTRE @ SIXTH AVENUE PTE. LTD. Full time

    Roles & ResponsibilitiesKey ResponsibilitiesHousehold Management:-Oversee daily operations of the household, including supervising maintenance and repairs.-Coordinate with household staff (e.g., housekeepers, driver) to ensure tasks are completed efficiently.-To engage and co-ordinate vendors, suppliers and stakeholders to set up for event-Organize and...

  • Personal Assistant

    2 months ago


    Singapore CJO Full time

    The ideal candidate will be a resourceful and detail-oriented professional with excellent communication skills and the ability to handle confidential information with discretion. Key Responsibilities: Administrative Support: Manage and organize the executive’s calendar, including scheduling meetings, appointments, and travel arrangements. Handle...

  • Personal Assistant

    2 months ago


    Singapore Yang Gallery Pte Ltd Full time

    We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner to our CEO. You will manage communications, organize schedules, and ensure the CEO's day-to-day operations are seamless.Your responsibilities will include handling inquiries, scheduling meetings, arranging...

  • Personal Assistant

    2 months ago


    Singapore Yang Gallery Pte Ltd Full time

    We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner to our CEO. You will manage communications, organize schedules, and ensure the CEO’s day-to-day operations are seamless. Your responsibilities will include handling inquiries, scheduling meetings,...

  • Personal Assistant

    2 days ago


    Singapore MyCareersFuture Full time

    **Job Summary**MyCareersFuture is seeking a highly skilled and organized Personal Assistant to provide exceptional support to our Managing Director. As a key member of our team, you will be responsible for maintaining a high level of confidentiality and discretion while handling sensitive and personal matters.**Key Responsibilities:**Provide administrative...

  • Personal Assistant

    1 day ago


    Singapore BEATHCHAPMAN (PTE. LTD.) Full time

    Roles & ResponsibilitiesPosition: Personal Assistant (PA) to Managing Director Location: Central Business District, SingaporeCompany: A Leading Management Consultancy FirmAbout the Company:My client is a well-established management consultancy firm with over 30 years of experience, specializing in providing strategic administrative support and consultancy...

  • Personal Assistant

    16 hours ago


    Singapore TALENT LINK SOLUTION Full time

    Job SummaryTalent Link Solutions is seeking a highly skilled and organized Personal Assistant to provide exceptional support to our Director. As a key member of our team, you will be responsible for managing the Director's schedule, planning travel arrangements, and coordinating daily business operations.Key ResponsibilitiesManage the Director's schedule,...