Executive, IT Procurement

4 weeks ago

Singapur, Singapore Careers@Gov Full time
[What the role is]
The ISEAS - Yusof Ishak Institute is a leading research centre dedicated to the study of socio-political, security and economic trends and developments in Southeast Asia and its wider geostrategic and economic development.
Applications are invited for:

Executive, IT Procurement & Administration (Contract)

The Executive, IT Procurement & Administration is to act as the IT Procurement Officer and Administrator to provide essential administrative support to the IT Division ensuring the efficient management of IT procurement, payments, and various ad hoc tasks.

[What you will be working on]

Principal Responsibilities

1. IT Procurement Support:

  • Draft and prepare IT procurement documents.

  • Ensure compliance with organisational procurement policies and governmental ICT regulations.

  • Coordinate with internal stakeholders and the procurement team to process the procurement documents.

2. Payment Processing :

  • Assist in processing payments for IT-related purchases and services.

  • Ensure all payment documentation is accurate and complete.

  • Liaise with the finance department to resolve any payment-related issues.

3. Contract Management:

  • Support the management and administration of IT contracts.

  • Maintain up-to-date records of all IT contracts and agreements.

  • Assist in renewing or terminating contracts as needed.

4. Document Management:

  • Obtain and organize relevant documents for IT reviews and audits.

  • Ensure all IT documentation is properly filed and accessible.

5. Ad Hoc Tasks:

  • Perform other administrative tasks as required by the IT Division

[What we are looking for]

Requirements:

  • Minimum Diploma in IT, Computer Science, Information Systems or related fields.

  • Minimum 3 years of relevant professional working experience, preferably in a public sector environment.

  • Strong understanding on IT terminologies related to digitalisation, application, infrastructure and security.

  • Demonstrated resourcefulness, proactive attitude with minimal supervision, and keen attention to details.

  • Good interpersonal skills and effective written communication.

  • Ability to multitask and prioritise work effectively.

  • Proficiency in engaging with teams and stakeholders.

  • Relevant knowledge in IT procurement and IT contracts would be advantageous

Remuneration and benefits will depend on the candidate’s qualification and experience.

Applicants will be notified if they are shortlisted within 4 weeks of the closing date of this job posting.

(Only short-listed candidates will be notified)

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