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Executive Assistant/Secretary

2 months ago

Singapore BORNEO MOTORS (SINGAPORE) PTE. LTD. Full time

As Executive secretary, you will be supporting a team of Senior Leaders (Managing Director & Directors) and ensuring that their days run smoothly. You will be managing all their calendars, scheduling their team meetings, lunch meetings, booking their flights, expenses, administrative support and documentations etc.

Job Responsibilities

  • Manage and coordinate calendar and schedule of Directors. Provide timely updates to key Directors on changes to their schedule or any key information.
  • Liaise with internal and external stakeholders for business meetings and take meeting minutes.
  • Manage and coordinate business travel arrangements, meals and accommodation for Directors and manage expenses claims.
  • Arrange and coordinate company & offsite events for senior leadership.
  • Undertake ad-hoc tasks/administrative support.
  • Provide support around receptionist duties on rotation basis.
  • Reserve for other Executive Assistant when on leave vice versa.

Job Requirements

  • Someone who is flexible, agile, versatile in handling various stakeholders, with 'can-do' attitude, ability to determine priority, assertive, tactful response and manage task confidentially
  • Preferably with A-level/Diploma in any discipline
  • 2 years or more of proven executive assistant experience, preferably in a fast-moving environment preferred
  • With good communication, organizational and interpersonal, Independent, resourceful, and has a pro-active personality
  • Work well under pressure and tight deadlines

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

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