Assistant - Renewables Dg Apc (2 Years Contract)

2 weeks ago


Singapore TotalEnergies Full time
Secretarial/Administrative Support

  • SINGAPORE-FRASERS TWR(SGP)
  • Singapore
  • This role will be taking charge of administration and operational support functional activities including:
  • Provide secretarial duties, monitor the schedule, prioritize and confirm meetings, appointments and any other related engagements for Managing Director and Chief of Corporate Affairs
  • Assisting the validation of local expenses and claims submitted to Managing Director and Chief of Corporate Affairs
  • Coordinate with travel agent on business trips of DG Singapore team, includes the hosting employees from Renewables OFW, SPP, INT etc. Ensure that travel/hotel arrangement and expense claims are compliant with the travel policy at all times.
  • Validate and reconcile travelling expense reports with BTA Card bank
  • Administrative support to daytoday office procedure but not limited to IT request service for welcome visitors
  • Support IT request service for DG Singapore staff onboarding or offboarding, including hosting entities staff
  • Coordinating and organizing regional meetings e.g. regional board meetings, all hands and adhoc communication meetings
  • Assist with planning of social event and support the logístical needs for corporate meetings, workshops, trainings, seminars
  • Maintain understanding of administration policies and act as Go-To person for office operational topics for the Singapore team
  • Followup of internal and external correspondence: receiving/sending, mailing and filing
  • Support the cheque deposit, collect and validate the invoices of office expenses and follow up payment with country finance
  • Assist with projects within the office (for e.g. setting up of video conference room and other projects)
  • Maintain a good working relationship with the affiliates and transverse department
  • Responsible for participation in general administrative duties (copying, filing, faxing, archiving), adhoc projects, committees and or group events
  • Administration and maintain the filing and document management system in Singapore
  • Routinely monitor the stationary supplies and requisite new materials when needed
  • Minimum 3 years relevant experience in finance/ HR/ backoffice in a MNC environment
  • Experience to support a regional structure cross Asia countries and sizable team
  • Bachelor or diploma degree in Business Management, Finance or Human Resource
  • Ability to handle highly sensitive, confidential and nonroutine information.
  • Successoriented and comfortable working in a dynamic and fastpace environment
  • Excellent interpersonal, verbal and written communication skills
  • Selfstarter with excellent anticipation skills; problem solving; follow up
  • Demonstrated dependability and sense of urgency about getting results.
  • Comfortable working with people at all organizational levels.
  • Fast Learner and ability to manage variety of tasks in a startup environment

Offer ID

  • 69343BR

Metier

  • Administrative Support, Secretarial Support

Employment type

  • Fixed term position

Contract duration

  • 24

Duration unit

  • Months

Experience level required

  • Minimum 3 years

Employer company

  • TotalEnergies Marketing Asia-Pacific Middle East Pte Ltd

Branch

  • Gas Renewables And Power

About us / company profile
Give your best to better energy and make the commitment with Total.

With over 500-plus professions in 130 countries, we offer high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development.

Be part of the global team whose mission is already shared by 100,000 employees:
to make energy better each and every day.
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