Facilities Executive

2 weeks ago

Singapore JONES LANG LASALLE TECHNOLOGY SERVICES PTE. LTD. Full time

ObjectiveTo proactively support the Facilities Management Team in day-to-day management of financial operations and administrative services in our client's corporate office facilities.

ResponsibilitiesThe Facilities Executive will assist the Senior Facilities Manager/Assistant Facilities Manager with day-to-day, facilities, finance and administration-related activities: Receive, process and monitor invoice payment on a daily/weekly/monthly basis in line with established payment cycles and client requirements Liaising with vendors on timely submission of invoices and/or required corrections Operate the financial system software to raise Purchase Orders for all services and products procured by the Facilities Management team Generate financial summaries for inclusion in monthly reports Manage a filing system including the administration of contracts and all other facilities documentation Assist in the creation of Helpdesk/service request reports Assist in updating the vendor database Reporting and administrative supportKey Result Areas Successful and timely processing and payment of all invoices Attend to ad-hoc administrative requests and provide support where necessaryRequired Qualifications, & Experience Diploma in Finance or Business Administration or equivalent qualification Prior experience in finance and administration functionsRequired Skills Computer savvy and high proficiency of excel and financial software Detail-oriented and a passion for quality Goal-oriented and driven to resolve issues quickly Strong interpersonal skills with a service mindset (customer oriented) Team player and able to work independently Strong problem solving skills and 'can do' attitude Flexible, confident, motivated, energetic and trustworthy

Not Specified

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