Am Administrator, Facility Support

2 weeks ago

Singapore NOV Inc. Full time

DUTIES & RESPONSIBILITIES:

  • Reception duties:
  • Telephone switchboard, directing, screening calls, taking and relaying messages in a timely manner.
  • Provide timely responses to queries or request
  • Greet visitors' arrival at NOV Reception, provide information and safety induction and announce visitors to company employee
  • Prepare and issue Door Access Control cards.
  • Prepare welcome board for visitors
  • Prepare slides/videos to be played in the screens within the facility
  • Ensure knowledge of personnel whereabouts and maintaining exact and complete signout/signin procedures for visitors and onsite staff maintain security by following procedures; monitoring logbook; issuing visitor badges; H&S induction and facility evacuation participation.
  • Sort outward mail including DHL packages and incoming mail for distribution.
  • Provide timely responses to queries or request
s from customers, suppliers and public.

  • Assist in facility maintenance when required
  • Schedule meetings and maintain facility calendar
  • Organise and arrange transport, lunches, accommodation as required for visitors and employees.
  • Provide Executive support
  • Provide remote facility support to other 2 facilities in Singapore
  • Administrator for corporate mobile users, review monthly bill.
  • Order and maintain stationery levels / pantry supplies for all departments within NOV.
  • Filing of documents in Rigdocs.
  • Purchase Requisition and PO receiving.
  • Admin back up support and carry out any other relevant duties as assigned

SKILLS & EXPERIENCE REQUIRED

Strategic

  • Able to understand the business needs and drivers.
  • Delivers solutions and decisions that are effective and constructively impact both NOV and our customer's organization.

Operating

  • Adept at exercising good judgement (sometimes with incomplete information) whilst being constrained by tight deadlines.
  • Able to apportion time effectively to complete tasks.
  • Be willing to provide colleagues with the information they need to complete their tasks and eliminate roadblocks.
  • Able to define, work within and improve business processes whilst exercising good judgement based on immediate and future business needs.
  • Will be energized by challenges and drawn towards opportunities.
  • Confident and professional when representing the company in person and in writing.
  • Imbued with a strong sense of customer focus (internal/external)
  • Committed to selfimprovement and development through the role to achieve career goals.
  • A candid team player who collaborates with peers to solve problems.
  • Is known to consistently adhere to ethical principles and expects others to follow suit.

REQUIREMENT

Quality

Essential

Desirable

Qualifications:

  • GCSE level 3 or above relevant business qualifications or equivalent
  • Excellent Communication skills

Experience:

  • Computer and Microsoft Office knowledge
  • Experience of reception and administrative functions desirable but not essential as training will be provided.

Skills, training or special knowledge

  • Computer literacy (including good command of Microsoft Office
  • Excel, Word, PowerPoint and Outlook). Able to create short videos/slides

  • IT and Facilities Support

    1 month ago

    Singapore THE INCEPTION RECRUITMENT PTE. LTD. Full time

    Roles & ResponsibilitiesIT and Facilities SupportWorking Hour: Mon-Fri | 8.30am-6.00pmLocation: International PlazaSalary: Up to $3,500.00Job Description: Provide IT desktop support and set-up for Classrooms and Staff PCs Install, configure, manage, maintain, and troubleshoot computer desktops, firewall and server operating systems (Microsoft servers,...

  • IT and Facilities Support

    4 weeks ago

    Singapore THE INCEPTION RECRUITMENT PTE. LTD. Full time

    Roles & ResponsibilitiesIT and Facilities SupportWorking Hour: Mon-Fri | 8.30am-6.00pmLocation: International PlazaSalary: Up to $3,500.00Job Description: Provide IT desktop support and set-up for Classrooms and Staff PCs Install, configure, manage, maintain, and troubleshoot computer desktops, firewall and server operating systems (Microsoft servers,...

  • Administrator ( AMS Admin )

    1 week ago

    Singapore ST Recruitment Centre Full time

    Possess Diploma / ITE / A Levels / O Level Qualifications Liaise With Mandarin Speaking Clients from Singapore , China , HK, Taiwan & Japan.Good Command In English & MandarinTraining : OJT ( On-the Job Training )**Full-Time Staff Benefits + 1 Month AWS + EXTRA Incentives + Monthly Basic Salary**1. Doing Administrative Management Systems (AMS) Admin Works...

  • IT and Facilities Support

    2 weeks ago

    Singapore THE INCEPTION RECRUITMENT PTE. LTD. Full time

    IT and Facilities SupportWorking Hour: Mon-Fri | 8.30am-6.00pmLocation: International Plaza**Salary: Up to $3,500.00 Provide IT desktop support and setup for Classrooms and Staff PCs Install, configure, manage, maintain, and troubleshoot computer desktops, firewall and server operating systems (Microsoft servers, Linux servers, VMWare, virtual machines etc),...

  • Administrator ( AMS Admin )

    1 week ago

    Singapore ST Recruitment Centre Full time

    Possess Diploma / ITE / A Levels / O Level Qualifications Liaise With Mandarin Speaking Clients from Singapore , China , HK, Taiwan & Japan. Good Command In English & Mandarin Training : OJT ( On-the Job Training ) **Full-Time Staff Benefits + 1 Month AWS + EXTRA Incentives + Monthly Basic Salary** 1. Doing Administrative Management Systems (AMS) Admin...

  • Facilities Administrator

    2 weeks ago

    Singapore JLL Full time

    JLL supports the Whole You, personally and professionally.Facilities Administrator (5.5 days work week)Work Dynamics - Integrated Facilities Management (Singapore)Location: Bukit Batok (International School)What this job involves: Handle and answer phone calls from users of the facilities in a timely and proficient manner. Direct callers to the right office...

  • Facilities Administrator

    2 weeks ago

    Singapore INTERNATIONAL BACCALAUREATE ORGANIZATION (SINGAPORE BRANCH) Full time

    Roles & ResponsibilitiesJOB DESCRIPTIONJob Type: Full-Time, Permanent5-day work week in officeInterested candidates can submit your application here: About the IBIf you're looking to work for a global organisation with a meaningful mission, and with colleagues all over the world, then the International Baccalaureate (IB) may have the ideal opportunity for...

  • Admin & Facility Support Assistant (Part-Time) Singaporeans Only

    2 months ago

    Singapore NEWCASTLE AUSTRALIA INSTITUTE OF HIGHER EDUCATION PTE. LTD. Full time

    Admin & Facility Support Assistant PositionJoin our team as an Admin & Facility Support Assistant to provide efficient and effective administrative support to our operations department and classroom management. Responsibilities include:Ensure proper setup of classrooms & meeting rooms before and after lessons.Maintain all facilities/equipment in good working...

  • Admin & Facility Support Assistant (Part-Time) Singaporeans Only

    4 weeks ago

    Singapore NEWCASTLE AUSTRALIA INSTITUTE OF HIGHER EDUCATION PTE. LTD. Full time

    Admin & Facility Support Assistant PositionJoin our team as an Admin & Facility Support Assistant to provide efficient and effective administrative support to our operations department and classroom management. Responsibilities include:Ensure proper setup of classrooms & meeting rooms before and after lessons.Maintain all facilities/equipment in good working...

  • Facilities Coordinator

    2 weeks ago

    Singapore Triton AI Pte Ltd Full time

    1-year contract, convertible (with completion bonus) Location: Jurong Island (company transport provided) Working Hours: Monday to Friday 8.30 am to 5.15 pm Capable to speak in Mandarin to liaise with contractors in dialects Experience in manufacturing plant facilities with WSH knowledge Salary: $2,500 4,000Role Overview:As a Facilities Coordinator, you...

  • IT and Facilities Support Executive

    1 month ago

    Singapore TALENTSIS PTE. LTD. Full time

    Roles & ResponsibilitiesJob Responsibilities: Provide IT desktop support and set-up for Classrooms and Staff PCs Install, configure, manage, maintain, and troubleshoot computer desktops, firewall and server operating systems (Microsoft servers, Linux servers, VMWare, virtual machines etc), as and when needed. Perform routine system administration...

  • Facilities Management Support Specialist

    2 weeks ago

    Singapore TRITON AI PTE. LTD. Full time

    Roles & ResponsibilitiesSalary: Up to $4,000 per month Contract: 1 Year (Completion Bonus included, renewable subject to business needs) Location: Jurong Island (Company transport provided at pickup point)Job Summary:Join the HSE, Technical Coordination Section as a Facilities Management Support Specialist. You will play a key role in supporting our...

  • Administrative Assistant

    2 weeks ago

    Singapore PROPERTY FACILITY SERVICES PTE. LTD. Full time

    General Summary of Responsibilities Handles the administrative functions in the daytoday operations of the assigned condominium/building. Provide customer service to the owners/tenants in the estate/building. Ensure proper administration of facilities bookings Collection of management and sinking funds Ensure compliance with the bylaws of the...

  • IT & Facilities Support Executive

    4 weeks ago

    Singapore ST ENGINEERING E-SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesAbout ST EngineeringST Engineering is a global technology, defence, and engineering group with offices across Asia, Europe, the Middle East, and the U.S., serving customers in more than 100 countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses...

  • IT & Facilities Support Executive

    2 months ago

    Singapore ST ENGINEERING E-SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesAbout ST EngineeringST Engineering is a global technology, defence, and engineering group with offices across Asia, Europe, the Middle East, and the U.S., serving customers in more than 100 countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses...

  • IT and Facilities Support Executive

    2 weeks ago

    Singapore Singapore Technologies Engineering Ltd Full time

    Job ID: Location: Elect - 10 Anson Road, SG- Description:About ST EngineeringST Engineering is a global technology, defence, and engineering group with offices across Asia, Europe, the Middle East, and the U.S., serving customers in more than 100 countries. The Group uses technology and innovation to solve real-world problems and improve lives through its...

  • Senior /Facilities Procurement Support Officer, Administration

    1 month ago

    Singapore Deloitte SEA Full time

    Title: Senior/Facilities Procurement Support Officer, AdministrationWhat impact will you make? At Deloitte, we offer a unique and exceptional career experience to inspire and empower talents like you to make an impact that matters for our clients, people and community. Whatever your aspirations, Deloitte offers you a highly inclusive, collaborative...

  • Senior /Facilities Procurement Support Officer, Administration

    4 weeks ago

    Singapore Deloitte SEA Full time

    Title: Senior/Facilities Procurement Support Officer, AdministrationWhat impact will you make? At Deloitte, we offer a unique and exceptional career experience to inspire and empower talents like you to make an impact that matters for our clients, people and community. Whatever your aspirations, Deloitte offers you a highly inclusive, collaborative...

  • [FR] Concierge/ Bellman

    1 month ago

    Singapore AM RECRUITMENT PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description:As a Concierge/Bellman, you will be the first point of contact for guests, providing exceptional service and ensuring a memorable experience during their stay. From greeting guests upon arrival, assisting with luggage, and offering suggestions for local attractions, you will play a vital role in creating a welcoming...

  • Facilities and Services Project Administrator

    2 weeks ago

    Singapore SINGAPORE AMERICAN SCHOOL LIMITED Full time

    OverviewUnder the supervision of the Facilities Office Manager, the role assists and supports the facilities team members, to complete significant organizational and administrative tasks. This is to ensure the smooth running of the department including to assist with procurement.The Facilities and Services Project Administrator is one of the primary customer...