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Executive Assistant

4 months ago

Singapore Wellington Management Company, LLP Full time

About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

About the Role

THE POSITION

RESPONSIBILITIES

Duties will include, but are not limited to:

  • Proactive calendar management and extensive logístical coordination of meetings with various constituencies (e.g. setting up internal & external conference calls/meetings, logístical planning.
  • Diligent telephone coverage with gatekeeping expectations
  • International travel itineraries and arrangements
  • Organizing conference logistics
  • Completing expense reports, handling daily mail, file systems and coverage of phone lines
  • Helping to coordinate the production of presentation books, including collating and binding presentations
  • Arranging and executing client meetings, including preparation of materials, daily reports, market data information, meeting prep packets, research materials, etc.
  • Lunchtime reception coverage, rotated according to a roster schedule
  • Food & beverage arrangements for corporates/office, as the needs arise
  • Providing backup for other department support positions as needed, according to a roster schedule
  • Assisting with adhoc projects or other duties as assigned from time to time

QUALIFICATIONS

  • Undergraduate degree strongly preferred; 510 years of experience. Investment management and/or Financial/Professional Services background will be viewed favorably.
  • Intellectual curiosity and willingness / proven ability to learn
  • Advanced proficiency in MS Office (Teams, Word, Outlook, Excel, & PowerPoint). Knowledge of Bloomberg, Factset, and/or desktop publishing tools will be an advantage
  • Effective interpersonal and communication skills
  • High level of reliability, professionalism and discretion
  • Ability to work independently and as part of a team
  • Outstanding service orientation and proactive problemsolving skills
  • Excellent organizational, multitasking, and prioritization abilities
  • Strong detailorientation and work quality
  • Ability to work under pressure, tight deadlines and to accommodate lastminute changes
  • Positive, cando attitude, flexibility