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Assistant Manager

4 months ago

Singapore National Council of Social Service Full time

What the role is

  • This role is primarily responsible:
  • To ensure that revenue items are accounted for and posted in the accounting system accurately and in a timely manner.
  • To ensure collection are recorded on timely and accurate basis.
  • To perform month end reconciliation of the NCSS Integrated System to Financial Accounting Workday System as well as the money receipt to the bank statement
  • Review, ensure cash/cheques received are deposited into bank account promptly and reconcile collections (cash, cheque, online, etc. and/or all receipts of income) are recorded on a timely & accurate basis.
  • Reconcile receipts (mainly from donation pledge form / credit card charge form / GIRO form) from mailroom, online portal and other departments against bank statements.
  • Assist in liaise / co-ordinate with colleagues on the duty roster for Community Chest (ComChest), President Challenge (PC) fund-raising events and the share mail room duties of finance staff (cash counting, banking trips, daily mail opening etc.). Department representative for mail distribution.
  • Work with ComChest and/ or PC Staff on proper coding of project income for donation receive.
  • Prepare files for donation records and / or course fee income to be uploaded to NCSS integrated Systems; for e.g. Fund Raising System [FRS], Training Management Module (TMM).
  • Ensure donation and / or course fee income is correctly updated in NCSS Integrated System and interfaced to WorkDay. Generate Comchest / PC donation receipts according to KPI set.
  • Perform reconciliation of monthly donation and other income reconciliation income in FRS, TMM and Workday.
  • Maintain customers' records in Workday.
  • Process GIRO, Credit Card collection from ACE for customers with GIRO, Credit Card arrangement with NCSS.
  • Assist in month-end financial closing such as preparing monthly journals for Accounts Receivable; for e.g. accrual for Social Service Institute (SSI) invoicing for short-term course and subsidy grant from SkillsFuture Singapore (SSG) and Workforce Singapore (WSG) as well as donation pledge in-advance.
  • Monitor, track and accordingly reversed the accrued income for collection or actual invoicing subsequently prepared.
  • Monitor stock of cash counting forms, official tax receipts and temporary tax receipts.
  • Ensure proper, timely filing and archiving of accounting documents & related records.
  • Attend to enquiries from internal and external customers, including auditors, regarding Accounts Receivable.
  • Co-ordinate with colleague regarding access to Willow Room.
  • Any other duties as and when assigned by supervisor.

Personal Competencies:

  • Team player
  • Meticulous with strong analytical, execution and problem-solving skills
  • Good presentation and writing skills

Skills & Knowledge:

  • Basic accounting knowledge
  • Good communication and interpersonal skills
  • Good knowledge in Workday (optional)

Experience:

Minimum 3 years of relevant experience:

  • Handling account receivable, following up on overdue customer account and making provision for doubtful debts
  • Filing, reporting and complying with Charity Regulation on donation

What you will be working on
**What we are looking for