Operations Associate

2 weeks ago

Singapore Carta Full time

The Company You'll Join:

Carta is a platform that helps people manage equity, build businesses, and invest in the companies of tomorrow. Our mission is to create more owners.


Carta is trusted by more than 30,000 companies and over half a million employees in nearly 150 countries to manage cap tables, compensation, and valuations.

Carta also supports over 5,000 funds representing over $100B in assets under administration with their venture capital solutions. Carta's liquidity solutions have returned $13B to shareholders in secondary transactions. Today Carta's platform manages over two trillion dollars in equity for nearly two million people globally. Companies and funds like Canva, Tribe, and Pipe build their businesses on Carta.


The company has been included on the Forbes World's Best Cloud Companies, Fast Company's Most Innovative list, and Inc.'s Fastest-Growing Private Companies.

We've also been recognized as a 2023 Built In Best Place to Work in the U.S. and a Muse VIBE Award winner in the Vacation and Time Off category.

For more information about our offices and culture, check out our Carta careers page.

The Team You'll Work With:


You'll be joining the Carta Singapore team as an Administrative Operations Associate and play an integral role in the daily operations of our business.

In this role, you will work closely with the Country Director on a number of various projects. You will also organize and coordinate office administration and procedures, in order to ensure organizational effectiveness.

You will have the opportunity to learn a lot very quickly and have ample opportunity to grow professionally and try new things.


The Problems You'll Solve:

Office & IT Management:

  • Work in partnership with Carta's Global Workplaces team, and oversee office operations, including managing vendors, coordinating facilities maintenance, and ensuring compliance with health and safety regulations.
  • Maintain a welcoming and efficient office environment, ensuring supplies and equipment are stocked and in good working order.
  • Assist with event planning and coordination for team meetings, conferences, and special events.
  • Serve as the primary point of contact for ITrelated issues in the Singapore office, while partnering with the Global People Operations and IT Team. This includes troubleshooting hardware and software problems, liaising with IT service providers, and managing inventory of IT equipment.

Executive Support:

  • Understand how Carta operates and provide highlevel administrative support to the regional MD, including managing calendars, scheduling appointments, and coordinating travel arrangements.
  • Act as a liaison between the MD and various stakeholders, handle inquiries and requests with professionalism and confidentiality.
  • Assist in the preparation and facilitation of leadership meetings, including creating agendas, documenting minutes, and tracking action items.
  • Streamline communication and information flow across teams and departments in Singapore and across Carta's various locations

About You:

  • You are a team player, exhibit strong attention to detail and possess the ability to multitask and be efficient in a fastpaced, often demanding work environment
  • You demonstrate accuracy, followthrough, productivity to work with many different personalities while under pressure
  • 1+ years of experience in a fastpaced environment
  • You like the idea of developing a versatile skill set that is transferable across many industries
  • You are resourceful might not have all the answers, but you know how to find them.
  • You feel completely comfortable navigating technology/your computer
  • You like accomplishing things as part of a team
  • Experience with Microsoft Word and Outlook is essential
  • Google Suite, MS Suite experience is preferred

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