Office Administrator Project Coordinator

1 week ago


Singapore TANGSPAC CONSULTING PTE LTD Full time

Role:
Office Administrator cum Project Coordinator

Duration: 12 months contract

Location:
Pasir Panjang, SG

**Responsibilities

Administration

  • Security door access management (including afterhours door access support)
  • Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
  • Oversee facilities services & maintenance activities
  • Manage office supplies, office equipment and pantry supplies
  • Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
  • Collaborate with crossfunctional teams to ensure a seamless workflow
  • Analyse current operational processes and performance, recommending solutions for improvement when necessary
  • Space mapping and planning

Project

  • Manage the scope of ad hoc projects to ensure the quality and deliverables within the stipulated time.
  • Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
  • Organizing, attending, and participating in stakeholder meetings
  • Documentation and following up on actions and decisions from meetings
  • Preparation of necessary presentation materials for meetings

Qualifications and Profile

  • Degree holder with at least 5 years of proven experience as senior office administrator
  • Indepth understanding of office management procedures and policies
  • Meticulous, analytical, organized, resourceful, independent, selfmotivated and enjoy challenges
  • Strong interpersonal, written and communication skills
  • Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
  • Mature and adaptive and able to interact well with all levels of stakeholders
  • Flexibility to adapt to a fastpaced and rapidly changing environment.
  • Ability to work independently and as part of a team.
  • Highly proficient in Microsoft Office (Excel, Excel Formulas, Pivot Table, PowerPoint, Word, Outlook)


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