Executive Assistant

2 weeks ago

Singapore Western Digital Full time
Company Description


At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we've been doing just that. Our technology helped people put a man on the moon.

We are a key partner to some of the largest and highest growth organizations in the world.

From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world's biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.


Binge-watch any shows, use social media or shop online lately? You'll find Western Digital supporting the storage infrastructure behind many of these platforms.

And, that flash memory card that captures and preserves your most precious moments? That's us, too.

We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike. Our data-centric solutions are comprised of the Western Digital, G-Technology, SanDisk and WD brands.

Today's exceptional challenges require your unique skills. It's You & Western Digital. Together, we're the next BIG thing in data.

Job Description:

In this role, you will provide support to a Vice President of the company.

You will be forward thinking with a professional and approachable demeanor in all interactions; possess outstanding communication skills with all levels of staff, executives and customers, and have excellent judgement.

Providing calendaring, travel, expenses, along with management and oversight of special projects, as needed. You will be responsible for determining when to refer matters to others, and to whom they should be referred. You will become a business partner and core member of the leadership team.

Responsibilities include:

  • Calendar Management: Own the executive calendar; coordinate across Csuiteexecs, business partners and team members by prioritizing schedules and meetings. For example, may decide who gets on principal's calendar, what meetings are attended, and who can attend as delegate.
  • Meeting Planning and Organizations: Assists in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based upon participant needs and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
  • Takes initiative to resolve problems within specified policies and guidelines and provides mentoring to administrative community members on problem solving. Determines when executive action is required and supplies a recommendation where appropriate.
  • Event Speaking Coordination: Helps handle a running list of engagements by working closely with the Leadership team, Chief of Staff, and Communications Manager to ensure content is prepared and expectations set in motion, so the Executive is prepared for each engagement.
  • Special Projects: Provides analytical support to assist executive on special projects. Research issues, analyze problems, compiles data, and prepares reports.
  • Travel: Responsible for making global travel arrangements for the principals. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing expenses in a timely matter.
  • Support the department's financial processes, contracts, purchase orders, payments, and vendor relations.
  • In addition to the general administrative duties of an Executive Assistant, daily tasks are carried out at a higher level of complexity. This includes researching issues, analyzing problems, determining approaches, compiling data, and preparing reports. Due to the frequent engagement and visibility of the VP and the organization across the company, this individual will interface with and coordinate activities with other EAs and executives across WDC.

Qualifications:

You have experience providing support at the Executive level. You take initiative, can handle a full desk with ease, and thrive in a busy environment.

  • Our minimum requirements for this role: Diploma or Bachelor's degree in any field
  • 5+ years' experience in Executive leadership support role
  • Outstanding track record of performance
  • Great attention to detail and the maturity to handle confidential information is a must
  • Team player with a cando attitude and flexible to changing priorities
  • Must demonstrate a sense of urgency and ownership to drive issues and tasks to completion
  • Must be agile, thrives in a constantly evolving business, and collaborative environment
Additional Information

Because Western Digital thrives on the power of diversity and is committed to an inclusive environment where every indiv

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