Executive Assistant

1 week ago


Singapore GRADIANT INTERNATIONAL HOLDINGS PTE. LTD. Full time
**Job Summary: Gradiant International Holdings is focused on global industrial water treatment solutions. The company is looking for an Executive Assistant in supporting the Executive Leadership at its Singapore office. This position will report to the President, Global President.

Duties and Responsibilities:

  • Provide full spectrum of secretarial support to the Executive Leadership office.
  • Endtoend coordination of the executive leaderships' schedule which includes correspondence, appointments, meetings, travel arrangements, communications, and other business requirements.
  • Assist and ensure timely submission of individual's expense claims for the Executive Leadership office.
  • Prepare and handle confidential documents and letters.
  • Assist to prepare presentations/deck, reports, and other documentation as requested.
  • Attend to incoming calls and visitors in a professional manner.
  • Liaise and engage with internal and external stakeholders in a professional manner and act as first point of contact.
  • Responsible for the organization and coordination of office administration duties and office procedures which includes, office maintenance, courier documents and consignments.
  • Oversee facility management matters such as workdesk allocation, IT support, office access card, door system, building gantry, office renovation.
  • Manage and replenish of office supplies, refreshments, and stationeries.
  • Responsible for the upkeep of office environment and ensure office operations run smoothly.
  • Manage and assist staff enquiries and request.
  • Other adhoc duties as delegated.

Requirements:

  • Minimum 3 years of relevant experience supporting Senior Management.
  • Able to work independently with mínimal supervision on a daytoday
  • Excellence business writing and proofreading skills.
  • Excellent verbal and written communication skills.
  • Strong MS office skills

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