Executive Assistant

1 week ago


Singapore P3 PROJECT PTE. LTD. Full time

Job Description:


We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our management team and Managing Director.

As an Executive Assistant, you will play a crucial role in ensuring the smooth functioning of our organization by managing administrative tasks, coordinating schedules, and facilitating effective communication.


Responsibilities:

  • Provide highlevel administrative support to the executive team, including managing the calendars, scheduling meetings, and coordinating travel arrangements.
  • Prepare and edit correspondence, presentations, and reports for internal and external communication.
  • Assist in organizing and coordinating company events, conferences, and meetings.
  • Handle confidential and sensitive information with utmost discretion and maintain a high level of professionalism.
  • Conduct research and gather information to support decisionmaking processes.
  • Assist in the preparation of financial and admin documents and reports, such as minutes of meetings, as required.
  • Collaborate with various departments to ensure efficient workflow and timely completion of tasks.
  • Act as a liaison between the executive management team and internal/external stakeholders.
  • Perform general office admin duties, such as ordering supplies, managing office equipment, and maintaining records.

Requirements:

  • 13 years of experience as an Executive Assistant or in a similar administrative role.
  • Strong executive functioning skills, with the ability to multitask and prioritize effectively.
  • Excellent written and verbal communication skills, with a keen attention to detail.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Exceptional organizational and time management skills.
  • Strong interpersonal skills, with the ability to build and maintain professional relationships.
  • Demonstrated critical thinking and problemsolving abilities.
  • Ability to work independently and collaboratively in a fastpaced environment.
  • Postsecondary education or diploma in a related field.

Job Type:
Full Time, Mondays to Fridays

Work Mode:
On-site

Location:
Tuas, Singapore
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