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Executive Assistant
1 week ago
Job Description:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our management team and Managing Director.
As an Executive Assistant, you will play a crucial role in ensuring the smooth functioning of our organization by managing administrative tasks, coordinating schedules, and facilitating effective communication.
Responsibilities:
- Provide highlevel administrative support to the executive team, including managing the calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, presentations, and reports for internal and external communication.
- Assist in organizing and coordinating company events, conferences, and meetings.
- Handle confidential and sensitive information with utmost discretion and maintain a high level of professionalism.
- Conduct research and gather information to support decisionmaking processes.
- Assist in the preparation of financial and admin documents and reports, such as minutes of meetings, as required.
- Collaborate with various departments to ensure efficient workflow and timely completion of tasks.
- Act as a liaison between the executive management team and internal/external stakeholders.
- Perform general office admin duties, such as ordering supplies, managing office equipment, and maintaining records.
Requirements:
- 13 years of experience as an Executive Assistant or in a similar administrative role.
- Strong executive functioning skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with a keen attention to detail.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Exceptional organizational and time management skills.
- Strong interpersonal skills, with the ability to build and maintain professional relationships.
- Demonstrated critical thinking and problemsolving abilities.
- Ability to work independently and collaboratively in a fastpaced environment.
- Postsecondary education or diploma in a related field.
Job Type:
Full Time, Mondays to Fridays
Work Mode:
On-site
Location:
Tuas, Singapore
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